Allstaff Office Division are delighted to bring to the market the role of Receptionist/Administrator for a well established manufacturing company in Johnstone. This is a full time permanent position with working hours of Monday to Thursday 8:00 am – 4:30 pm, Friday 8:00 am – 3:30 pm. The role is to provide a first point of contact for visitors, contractors and telephone calls to the Factory and provide general administrative support.
Duties:
Provide administrative support to the factory management team.
Switchboard and receptionist duties.
Maintain personnel records for all factory employees.
Monitor and action issues with employee absences, timekeeping and holidays. Liaise with the wages department to report issues. Supply reports to wages department as required.
Upload data and documents to IQM document system as required.
Administer the daily fire register.
Liaise with external contractors for factory housekeeping matters relating to cleaning, workwear, vending, canteen consumables etc.
Raise purchase orders as required. Log and upload delivery details.
Maintain factory stationery, medical supplies, cleaning supplies and PPE supplies, ordering and controlling stock as required.
Provide occasional hospitality (food preparation, service and drinks etc) for customers, factory visitors and meetings.
Skills and Experience Required:-
Articulate and confident communicator.
Motivation and ability to work to deadlines.
Ability to maintain confidentiality and to deal sensitively with personnel issues.
Good attention to detail.
Ability to work independently and as part of a team
Excellent IT skills including Microsoft Office applications.
Knowledge of IQM data administration systems is preferable.
A formal qualification such as a HNC / HND.
Previous experience in an administrative role in a 170+ employee facility.
Salary: £26,500
Allstaff is operating as an Employment Agency for the supply of Permanent and Contract staff employed directly by the hirer. By sending your CV you are consenting to Allstaff processing your personal data for the purposes of providing work finding services, including processing using software solution providers and back-office support.
ALLSTAFFPRO1
Job Types: Full-time, Permanent
Pay: £26,500.00 per year
Benefits:
Free parking