Andy Sturgeon Design is seeking a part-time Office Assistant to support our busy, award-winning garden design and landscape architecture practice.
Location: Our office is based in central Brighton (BN1 1UB), surrounded by vibrant amenities, including bars and beaches. The stunning South Downs are just a short distance away. The role is in-person, so commuting or relocation before starting is essential.
Hours: 20 hours per week, across 5 days, with flexibility around school hours and holidays if needed.
Salary: up to £12,500-15,000 per annum (£25,000-£30,000 FTE)
Role Overview: As an Office Assistant, you will join a friendly and professional team, assisting senior staff, including the director, Andy Sturgeon. The role will report to Claire Eastham (Financial Controller), and training will be provided as required.
This role offers opportunities for growth and advancement within the company for the right candidate.
Essential Requirements:
* Excellent communication skills, with a professional yet approachable telephone manner
* Strong ability to work independently and as part of a team, with excellent attention to detail and accuracy
* Exceptional organisational skills, with the ability to thrive in a busy work environment
* Strong time management skills, able to handle changing priorities and meet deadlines
* Friendly, approachable, and down-to-earth personality
Job Duties:
Office Support:
* Reception and telephone answering (new enquiries, entering details into project management software)
* General office admin support
* Assist with recruitment tasks (arranging interviews, responding to emails, tracking applications and feedback)
* Assist with onboarding of new staff (under the guidance of senior team members)
* Support CPD organisation (order food and logistics as needed)
* Set up and book meeting rooms
* Assist with event, hotel, and flight bookings
* Take meeting minutes and distribute agendas
* Assist the Social Committee with event organisation (venues, hotels, food, travel)
* Support HR and policy-related tasks (led by Claire)
Project Management/CMAP Support:
* Set up new projects in CMAP as soon as enquiries are received
* Enter data into CMAP (project data, contacts, old project data)
* Assist with maintaining project data on CMAP
Health and Safety:
* Lead Fire Marshal duties (test fire alarms, conduct regular fire checks, arrange fire extinguisher and emergency lighting testing, provide staff induction)
* Lead First Aider duties (maintain first aid box, record and manage first aid issues, arrange PAT testing)
* Complete health and safety monitoring questionnaires
* Review and implement changes to staff display screen assessments (DSE)
* Support senior staff with health and safety issues
Facilities Management:
* Instruct cleaners for office building and monitor their performance
* Maintain cleaning supplies for the office
* Assist in organising office repairs and facilities management (e.g., boiler servicing, alarm system servicing, managing keys and fobs)
* Assist with facilities management for the director's property portfolio
* Handle printer maintenance and consumables (paper, ink, folders)
* Monitor and order office supplies (stationery, groceries)
* Coordinate rubbish and recycling collection
* Order and dispose of the office Christmas tree
* Ensure cleanliness and safety in the office environment, including kitchen, library, and meeting areas
Benefits:
We offer a comprehensive benefits package, including:
* Employee Assistant programme including income protection and enhanced sick pay
* Life insurance
* Critical illness cover
* Increasing holiday allowance with years of service
Culture:
We believe in having fun together! Regular events and trips are organised for all staff, including admin team members. These include annual overseas trips to visit gardens, nurseries, cultural sites, and artisan producers.
Applications should be sent to: careers@andysturgeon.com with 'Office Assistant Application' as subject line.
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