1. Scanning and processing invoices into the ERP system, ensuring all invoices received are scanned in a timely manner.
2. Posting non-stock invoices, credit notes, and expense reports, ensuring they’re coded correctly in the system and are approved by department managers.
3. Liaise with supply chain on invoice issue resolution.
4. Entering payment journals on the ERP system and allocating payments accordingly.
5. Dealing with external and internal payment queries by phone and email.
6. Filing all supplier invoices and paperwork to ensure that they are easily accessible.
7. Ensuring that all accounts payable activities comply with relevant financial policies and procedures.
8. Preparing monthly and bi-annual supplier statement reconciliations.
9. Entering new vendors and changes to existing vendors to the ERP system ensuring all details are correct and forms are duly approved.
10. Assist in preparing audit requirements related to accounts payable.
11. Other adhoc requests as necessary.
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