About The Role
Reporting to the Operations Office Manager, the Operations Administration Coordinator will assist and support the Operations team in the Caldicot office as part of our Electrical Transmission Division.
The Electrical Transmission team predominantly works with National Grid, along with private enterprise clients on equipment replacement and new build electricity substations.
Key areas of responsibility:
* Assist project resourcing and onboarding administration.
* Assisting the coordination of training requirements and the maintenance of training records and competency compliance.
* Acting as the point of interface with Head Office for office management and maintenance requirements.
* Assisting with queries from site relating to procurement of goods, services and materials and acting as the point of interface with Head Office for deliveries and collections (checking deliveries and scanning goods received notes) and arranging for collections when required.
* Assist with maintaining the master resource/holiday/training tracker using Excel.
* Support to Site Managers as required – including but not limited to: scanning drawings, liaising with Head Office admin team to arrange courier collections and deliveries; archiving documents; updating training and competency records.
* Other tasks that may be required to support the effectiveness of the Operations team.
Key requirements:
* A minimum of 3 years’ office administration experience.
* Strong organisational skills.
* Excellent communication skills (verbal and written).
* Planning and organisational abilities – the ability to prioritise own workload accordingly.
* Intermediate to advanced level experience in Office 365 applications (specifically Excel, Word, PowerPoint, Outlook)
* Strong literacy and numeracy skills.
* Full UK driving licence.
What’s in it for you?
* 25 days' annual leave plus 8 days' bank holiday.
* Pension scheme.
* Life Assurance.
* My Rewards Portal.
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