Job Description
Our client, a vibrant leader in the Beverage Manufacturing industry, is seeking a Finance and Procurement Administrator to join them on their exciting journey of innovation!
Job Specification
Stock Management
* Take charge of monthly stock checks for our vibrant warehouses in the UK and Amsterdam, ensuring our dry goods and bottled stock are always spot on.
* Keep our company records up-to-date regarding dispatches and receipts—accuracy is key!
* Collaborate with our European sales team to meet stock requirements and seamlessly manage transfers to our Amsterdam warehouse.
* Reconcile actual stock with third-party reports to maintain integrity in our records.
* Update dry goods stock post-bottling and tackle any discrepancies with agility.
* Review and approve storage invoices, ensuring smooth operations
Customer/Distributor Liaison
* Welcome new customers with a seamless registration process.
* Serve as the go-to contact for documentation requirements, deliveries, and any discrepancies.
* Navigate the sales process from order to completion, ensuring everything runs like clockwork.
* Issue invoices and monthly statements to keep our clients informed and satisfied.
Transport Management
* Take the reins on all transport logistics:
* Coordinate empty cask deliveries to spirit filling sites.
* Manage full casks between bonded warehouses and bottling halls.
* Oversee the transport of bottled stock to customers with precision.
* Obtain transport quotes, book logistics, and ensure seamless communication with warehouses and destinations.
* Review and approve transport invoices to keep our accounts in check.
Sales Order Processing
* Dive into processing sales orders using Sage, ensuring efficiency and accuracy.
* Craft and send proforma invoices to our importers with flair.
* Manage the creation of certificates and paperwork for export orders, making sure everything is in order.
* Keep an eye on internal stock transfers, providing insightful reports.
Samples & Trade Show Event Management
* Collaborate with our sales team to coordinate samples that showcase our products.
* Work hand-in-hand with the sales and marketing teams to ensure impactful events.
* Compile essential paperwork and arrange stock supply for trade shows, helping us shine in the spotlight.
What we are looking for in a candidate:
* Meticulous attention to detail
* Proactive and enthusiastic
* Strong prioritization skills to manage competing requests
* Excellent customer relationship skills
* Calm and collected under pressure
While previous experience in logistics, stock management, or Sage is beneficial, we’re excited to provide training to help you succeed!