Menzies Distribution Solutions are currently looking for an experienced Transport Compliance Co-ordinator to join our busy team based in Livingston. Responsible for ensuring that both responsible sites are fully compliant with regards to its compliance obligations within the transport operation, reporting directly to the Contract Manager.
The Details
* Salary: £30K Per Annum
* Pattern: Monday to Friday Days
* Hours: 09:00-17:00 (42.5 Hour Week)
* Location: Livingston (Scotland)
* Monthly Pay
* Parking Onsite
Key Duties and Accountabilities (Will include but not be limited to)
* Conduct compliance audits on site on a monthly basis.
* Comply with all company quality, security, and Health & Safety policies and procedures.
* Carry out investigations or incident reports in relation to any vehicle incidents when necessary.
* Monitor driver behavior through Telematics and provide information to the Transport Manager to enable him to challenge any unsuitable behavior patterns.
* Inform AIVA when necessary on any claims and ensure that all information is available.
* Be aware of the workload requirements to consider the hire or de-hire of vehicles or trailers as and when required.
* Add or remove vehicles from the transport system.
* Ensure site fleet numbers are correct with regards to Operators Licence.
* Ensure that all vehicles have an operator’s licence disc displayed and apply for an O licence for any vehicles that have been on site for 14 days or more.
* Raise Purchase Orders as and when required for repair agents.
* Conduct a trailer check each morning for the site.
* Check all trailers Sub Contractors are using and monitor their movement.
* Check defect book for outstanding defects ensuring that defects are rectified in a timely manner, file paperwork, and forward any completed defect paperwork to the owning depot.
* Liaise with other depots regarding any arranged services planned on the trailers currently located at other sites, ensuring all relevant paperwork is completed and sent on in a timely manner.
* Ensure that the service planner chart is fully maintained.
* Update the transport system with service completed date and service paperwork received date.
* Book all vehicles in for service a week prior to the required service date and communicate with the transport department regarding dates.
* Advise depots where the site’s trailers are currently located in a timely fashion of any planned MOT’s that are due.
* Forward completed MOT documents to Fleet Administration.
* File away a copy of the MOT certificate in the relevant trailer/vehicle file.
* Update the following planners and book in when required: RFL Schedule, Tachograph Calibration, MOT Schedule, LOLER and Insurance schedule, Monthly tyre inspections.
* Conduct monthly workplace inspections.
* Input transport weekly with fuel used and odometer readings of all vehicles.
* Check all receipts from previous weeks, monitor, and report any suspicious withdrawals.
* Record fuel used on the MPG report.
* Record MPG per driver on a weekly basis.
* Call out relevant tyre repair agent when required.
* Carry out re-torque if a wheel is removed, record and file paperwork in the vehicle trailer file.
* Maintain all filing in connection with vehicle accidents.
* Retain all information referring to driver infringements.
* Carry out full trailer check on trailer park on a daily basis.
* Inform AIVA when necessary on any claims and pass on any information.
* General office administration to support the business.
Key Experience and Qualifications
* Experience of working in a busy Transport office.
* Knowledge of Driver Hours, Tachograph, and WTD Legislation.
* Strong negotiating skills.
* Good standard of education.
* IT literate.
* Knowledge of Health & Safety.
* Knowledge of transport systems.
Technical Skills and Behavioural Competencies
* Leading and engaging people.
* Self-starter who works on their own initiative.
* Excellent communication skills.
* Ability to organize, prioritize, and problem-solve.
* Ability to work in a fast-paced environment.
* Provide leadership.
* Strong computer skills required.
* Experience working in a transport office.
Benefits
* Pension Scheme.
* Employee Assistance Program.
* SPIRIT Awards - Peer to Peer recognition.
INCLUSION
Menzies Distribution is committed to creating a fair and inclusive environment where employees feel safe, proud, and valued. We encourage ways of working that treat everyone fairly and with respect, and we look to create opportunities to improve the diversity of our workforce across all areas of the business. We seek to attract and recruit people from the widest talent pool, who reflect the society in which we work. And we aim to encourage an inclusive culture where people can feel empowered.
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