Evox Therapeutics is harnessing and engineering the natural trafficking capabilities of extracellular vesicles to develop an entirely novel class of biotherapeutics.
There is an opening within Evox Therapeutics for a generalist office administrator. The successful candidate would be responsible for various administrative tasks, including but not limited to booking travel arrangements for senior leadership, arranging internal and external training days/meetings as well as arranging refreshments where needed. The Office Administrator will work directly within the Operations team, whilst supporting the People and Culture team and the CEO.
KEY ACCOUNTABILITIES
* Liaise with internal stakeholders and external companies to organise refreshments large and/or external meetings.
* Co-ordinate taxis for external visitors when required.
* Collaborate with the Company Travel Agent and use the Corporate Traveller system to arrange travel for all employees.
* Purchase goods and services using the company purchasing system (Amici) and following established purchasing policies.
* Manage conference bookings and colleagues’ attendance at awards functions.
* Order and maintain levels of office supplies and refreshments.
* Support the administration of Health and Safety processes as required, including the organisation of training and scheduling machine maintenance.
* Attend to the Reception, welcoming visitors, receiving parcels and answering the phone
* Co-ordinate the administration of the Private Health, Life Assurance and any other benefits platforms.
* Administrate the HR Information and applicant tracking systems, taking full responsibility for maintenance and updating as appropriate.
* Administrate the monthly payroll, in collaboration with the Finance department.
* Support the onboarding and offboarding of employees, including the delivery of the HR induction.
* Support the CEO with diary management and ad hoc requests.
PERSON SPECIFICATION
The Office Administrator will:
* Have a strong administrative background which will allow them to excel in this position.
* Have a ‘can do’ attitude and will be happy to roll up their sleeves and assist with a variety of duties and be fully flexible in their approach to work.
* Enjoy reviewing processes and implementing changes that will make them more efficient.
* Be Highly organised
* Be self-sufficient and with a meticulous attention to detail,
* Have excellent communication skills with a strong customer focus.
Experience & knowledge
Essential:
* Demonstrable administrative experience
* Good understanding the Microsoft Office package
* Office based experience
* Proven experience implementing and improving administrative processes
* Able to work on own initiative, but also to seek guidance/refer upwards where necessary
Desirable:
* Experience within the biotech industry
* Experience using the Corporate Traveller system
Job type: Fixed term (maternity cover), part time hours over 5 days a week