Job Description
As a talented Office Manager, you will play a pivotal role in supporting our client's development facility in Sheffield. Your key responsibilities will include overseeing daily operations, ensuring a safe and secure working environment for staff and visitors.
Responsibilities:
- Oversee daily office operations, ensuring a smooth and efficient working environment
- Manage office supplies and inventory, including ordering and restocking as needed
- Coordinate schedules, meetings, appointments, and travel arrangements for staff members
- Facilitate meetings, supplier, client, and customer visits
- Handle incoming and outgoing correspondence, including mail and phone calls
- Support individual departments through purchasing and ordering processes
- Provide a welcoming and friendly reception service and receive deliveries to the site
- Maintain office equipment and coordinate repairs or replacements as necessary
- Develop and implement policies and procedures to improve efficiency and productivity
- Manage the end-to-end recruitment process, including corresponding with recruitment agencies, candidates, and arranging interviews
- Assist with HR functions, such as onboarding, absence recording, and employee relations
- Assist with finance functions, such as invoice entry, budget management, and expense processing
- Assist with IT functions, such as logging tickets to IT and maintaining the company website
Requirements:
- Strong work ethic with a drive for high-quality standards
- Good understanding of office management principles and best practices
- Ability to work effectively in a diverse team and independently
- Good understanding of recruitment processes
- Proficiency in accounting software (Xero or Sage)
- Strong organisational and multitasking skills, excellent communication and interpersonal skills, and ability to work well under pressure
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential
- Familiarity with calendar management tools, project management software (such as Trello), and virtual meeting platforms is also beneficial
- Highest level of professionalism, integrity, and discretion
- Flexible and adaptable to changing priorities and unexpected situations
- Resilient, problem-solving, and proactive attitude
- Experience working in an engineering or manufacturing environment would be beneficial
Package:
- Salary: £30,000 - £35,000 based on experience
- Pension: Employers pension contributions of 5% to accompany a 3% employees contribution
- Holiday: 25 days holiday plus UK bank holidays
- Share option scheme
- Full healthcare package provided by Aviva
This is an excellent opportunity to join a dynamic team and contribute to the success of Nicholas Associates.