This is an exciting opportunity as the Secretary / Receptionist will report into the Office & Manager. This role includes providing administrative support to the team, telephone and reception duties and associated administration duties.
Your duties will include but not be limited to:
1. Receptionist duties to include call handling and transferring via the firm's main switchboard.
2. Providing administration support for the team including correspondence to and from clients; preparing inventories of productions for hearings and maintaining files in good order.
3. Formatting and proofing documents and correspondence.
4. Assisting with the ordering of office supplies.
5. E-filing and manual filing and archiving.
6. Sending correspondence on behalf of the team to clients and third parties.
7. Supporting the firm's charitable initiatives with administrative assistance.
8. Administering the onboarding of new client accounts, amending existing client accounts and related details.
9. Diary management.
10. Assisting with the firm's marketing initiatives as required including client alerts; training arrangements; and client engagement correspondence.
To be a successful candidate:
Successful candidates must have proven success and experience in a similar role. You will need to have an excellent telephone manner and excellent communication, time management and organisational skills. A respectable knowledge of Microsoft Office. You must have an ability to work on your own initiative in a fast-paced office environment as part of a supportive and professional team.
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