Job summary To contribute to the broadNursing Research, Education and Development administrative agenda and to support the Department of Nursing Research, Education and Development objectives of providing positive, high-quality learning experiences for students and our staff, through a range of education programmes, projects and new initiatives. To provide general secretarial and administrative support to the Department of Nursing Research, Education and Development, which will enable the delivery of highly efficient and effective administrative support services across the Nursing Research, Education and Development workstreams and education programmes. This will include supporting the Department of Nursing Research, Education and Development with the administrative duties required to support students and trainees from Higher Education Institutes (HEIs) with placements at Sussex Partnership. To support specific members of the team and undertake general secretarial duties across the team. Main duties of the job Key duties include Working with other admin staff to support nursing apprenticeships and learners in the Trust. Managing records about nursing apprentices in the Trust. Supporting the Practice Educator (nursing apprenticeships). Supporting placements with the documentation needed to support nursing apprenticeships and learners. Please see Job Description for full details. About us Sussex Partnership provides mental health and learning disability care for all age groups across Sussex. Our values:o People First - People are at the heart of everything we doo Future Focused - We are optimistic, we learn and we always try to improveo Embracing Change - We are bold, innovative and disciplined about making use of our resources to continuously improveo Working Together - We provide services in partnership, with patients, families and others.o Everyone Counts - We value, appreciate and respect each other We encourage flexible working. We know that a positive work/life balance brings about huge health-related benefits, which has a positive impact on the care we provide. Please speak to us about flexible working, for example, home-working, part time hours, flexible start/finish times or anything else. If it works for you and works for the role, we'll do our best to make it happen. Date posted 10 April 2025 Pay scheme Agenda for change Band Band 3 Salary £24,625 to £25,674 a year per annum Contract Fixed term Duration 22 months Working pattern Full-time, Part-time, Job share, Flexible working, Compressed hours Reference number 354-CO-21572-C Job locations Sussex Partnership NHS Foundation Trust Portland House Worthing BN11 1HS Job description Job responsibilities Provide administrative support in relation to all aspects of Nursing Research, Education and Development activity, including initiatives such as The Academy and the CPD Programme. To support the coordination of Nursing Research, Education and Development training programmes which includes monitoring and recording attendance, an organisation for facilitators, training rooms, refreshments, producing attendance registers and advertisement of courses, workshops and programmes. Drafting and responding to routine and more complex correspondence without reference to senior colleagues. Organising and facilitating relevant meetings, preparing the agenda and taking minutes of meetings. Ensuring agendas and relevant materials are produced accurately and distributed in advance of regular and ad hoc meetings. Providing excellent customer service when receiving and dealing with telephone enquiries, responding appropriately to professional and statutory agencies. Preparing presentation materials. Opening, processing and responding to incoming and outgoing mail for the team, including managing the Nursing Research, Education and Development inboxes. Supporting the management of diaries of the team and prioritising competing needs. Liaising with other directorates and staff at all levels, both internally and externally including Higher Education Institutes. Maintaining records of sickness/absence/leave/training for the team. Maintaining comprehensive filing and database systems, ensuring that all documents and correspondence are filed correctly. Maintaining office systems. To use all forms of communication telephone, email, virtual platforms, etc - to communicate messages effectively to internal and external audiences. Establish effective working relationships with the all members of the team and other relevant staff and organisations, ensuring effective communication and continuity of information throughout the team. Administer timetables and action plans for various training meetings and ensure attendees are provided with this information. Produce training material. Ordering supplies as required. Keep up to date with developments in the training requirements of nurses, nursing associates and paramedics) in training. To provide support and guidance to the apprentice administrator as required. Job description Job responsibilities Provide administrative support in relation to all aspects of Nursing Research, Education and Development activity, including initiatives such as The Academy and the CPD Programme. To support the coordination of Nursing Research, Education and Development training programmes which includes monitoring and recording attendance, an organisation for facilitators, training rooms, refreshments, producing attendance registers and advertisement of courses, workshops and programmes. Drafting and responding to routine and more complex correspondence without reference to senior colleagues. Organising and facilitating relevant meetings, preparing the agenda and taking minutes of meetings. Ensuring agendas and relevant materials are produced accurately and distributed in advance of regular and ad hoc meetings. Providing excellent customer service when receiving and dealing with telephone enquiries, responding appropriately to professional and statutory agencies. Preparing presentation materials. Opening, processing and responding to incoming and outgoing mail for the team, including managing the Nursing Research, Education and Development inboxes. Supporting the management of diaries of the team and prioritising competing needs. Liaising with other directorates and staff at all levels, both internally and externally including Higher Education Institutes. Maintaining records of sickness/absence/leave/training for the team. Maintaining comprehensive filing and database systems, ensuring that all documents and correspondence are filed correctly. Maintaining office systems. To use all forms of communication telephone, email, virtual platforms, etc - to communicate messages effectively to internal and external audiences. Establish effective working relationships with the all members of the team and other relevant staff and organisations, ensuring effective communication and continuity of information throughout the team. Administer timetables and action plans for various training meetings and ensure attendees are provided with this information. Produce training material. Ordering supplies as required. Keep up to date with developments in the training requirements of nurses, nursing associates and paramedics) in training. To provide support and guidance to the apprentice administrator as required. Person Specification Qualifications Essential GCSE English GCSE Maths RSA Level II or equivalent experience and evidence of further practical experience or equivalent Knowledge/Experience Essential Proven experience of a range of administrative and secretarial procedures Experience of minute taking, producing reports and complex documents Experience of data inputting and databases Experience in dealing with a variety of departments and organisations Experience of working as part of a team Experience of generating own correspondence Experience of developing, managing and maintaining office systems Experience of producing documents to a high standard of presentation with good accuracy Person Specification Qualifications Essential GCSE English GCSE Maths RSA Level II or equivalent experience and evidence of further practical experience or equivalent Knowledge/Experience Essential Proven experience of a range of administrative and secretarial procedures Experience of minute taking, producing reports and complex documents Experience of data inputting and databases Experience in dealing with a variety of departments and organisations Experience of working as part of a team Experience of generating own correspondence Experience of developing, managing and maintaining office systems Experience of producing documents to a high standard of presentation with good accuracy Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Sussex Partnership NHS Foundation Trust Address Sussex Partnership NHS Foundation Trust Portland House Worthing BN11 1HS Employer's website https://www.sussexpartnership.nhs.uk/ (Opens in a new tab)