Job Start Date: 1 May 2025
Hours Per Week: 36.5
Working Pattern: Term time only
Contact Email: recruitment@moseley.bham.sch.uk
We are looking to recruit a Personal Assistant to the Headteacher to join us at Moseley. We are looking for a team member with the passion and enthusiasm to make a positive impact within the role. The ideal candidate will already possess the knowledge and experience to make this role successful and be able to provide the best support for the Head Teacher, Staff and students.
Successful candidates will have:
* Experience of working in a School Environment
* Excellent interpersonal and organisational skills
* Experience of a wide range of administrative functions
The role is full time (36.5 hours per week, term time only plus 5 days to be worked in the holidays). Part time may be considered but hours must be worked Monday – Friday. Please indicate on application form.
Given the nature of the role, some flexibility may be required concerning start and end times to meet the needs of the school.
Core Purpose:
* Responsible to the Headteacher for the provision of a full professional, confidential, efficient and secretarial service to the Headteacher; undertaking organisational, administrative and clerical tasks to enable the optimum use of the Headteacher’s time for school leadership and management.
* To ensure the well-being of the Headteacher; coordinating their time efficiently and effectively to ensure optimum performance.
* To provide administrative support to the Core Leadership Team.
* To manage all enquiries and complaints that come to the Headteacher.
* To arrange and provide cover for Reception to ensure an efficient and effective service is maintained.
* To coordinate strategic work with the Governing Board and Clerking service.
Responsibilities – PA to Headteacher:
* Diary management involving liaison with different agencies, both internal and external to the school.
* Confidential work for the Headteacher such as preparation of confidential reports.
* Preparation, maintenance and management of filed records including school policy and procedures.
* Preparation of returns and reports as required by Headteacher/Governing Body to agreed/required deadlines.
* Effective management of all correspondence and communication, including assessment and dissemination of information as appropriate.
* Provision of efficient and effective communication channels between the Headteacher, teaching and support staff, Governors, outside agencies etc.
* Dealing with enquiries from all stakeholders.
* Ensure Governors paperwork is prepared and passed to the Clerk to Governors within the statutory time limits, papers are printed for meetings, papers are stored correctly and any other administration needs of the Governing Body.
* Coordinate responses to complaints received, in all forms and ensure they are dealt with in a timely and effective manner.
* Ensuring accurate records are kept of all complaints.
* Monitoring attendance at Monday morning briefing and following up with staff who have not attended.
* Liaising and directing members of staff with queries or questions.
* Deputise for the Design and Communication Officer to produce Staff Bulletin and send communications to students and parents via EduLink and the website.
* Maintain up-to-date documents on the intranet.
* Ensure the smooth and calm running of the Headteacher’s office.
* Provide administrative support to the Chair of Governors and the Headteacher in recruitment to Governing Body.
Responsibilities – SLT Support:
* Provide assistance for the Senior Leadership Team, including arranging meetings and administration support.
* Liaise with Leadership Team to ensure all school policies are updated in accordance with deadlines, approved by the associated Governing committee, disseminated up to date policies.
* Organising meetings for Headteacher and Core Leadership groups.
* Taking minutes at meetings and ensuring actions recorded at meetings are completed.
* Assist the Deputy Headteacher with appraisal administration.
* Organise meetings and take minutes for the Social and Wellbeing Committee Responsibilities.
Health and Safety:
* Ensure termly review of the school risk register.
* Act as a Fire Marshall.
* Ability to be a First Aider.
General:
* Update the School Staff Handbook.
* Arrange all end of term and any ad hoc staff events.
* Coordinate student reward events as directed by the Headteacher.
* Prepare all celebratory certificates and Headteacher commendations for students and staff.
* Contact for Moselians and external agencies and companies.
* Monitoring of isolated students outside the Headteacher’s office.
* General duties including hospitality, photocopying, word processing and laminating.
Other Responsibilities:
* Assist with student behaviour and welfare in public places during break, lunch, change of lesson, beginning and end of school day as directed.
* Participate in professional development opportunities, willingness to develop additional skills and expertise.
* Keep up to date with current educational developments and legislation affecting your area of responsibility.
* Be aware of and support difference and ensure equal opportunities for all.
* Contribute to the overall ethos/work/aims of the school.
* Develop constructive relationships and communicate with other agencies/professionals.
* Be aware of and follow safeguarding and promoting the welfare of children and to report any concerns in accordance with the school’s safeguarding policy.
* To comply with the school’s Health and Safety policy and statutory requirements.
* To undertake any other duties not detailed above commensurate with the level of the post.
We welcome visitors to the school. Please contact recruitment@moseley.bham.sch.uk if you have any questions about the role or School and would like to arrange a visit. Please note this advert may close when sufficient applications are received. Interviews will take place on Wednesday 9 April 2025.
This post is covered by Part 7 of the Immigration Act (2016). Therefore, the ability to speak fluent and spoken English is an essential requirement for this role.
How to apply:
Please visit our school website recruitment page to apply and for further information regarding the role and details about our school.
This school is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. The successful candidate will be subject to all necessary pre-employment checks, including: enhanced DBS; Childcare Disqualification (where applicable); qualifications (where applicable); medical fitness; identity and right to work. All applicants will be required to provide two suitable references. An online search will also be carried out as part of due diligence on all short-listed candidates. This post is not part of the City Council and the successful candidate will not hold a Birmingham City Council Contract of Employment. This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS filtering guide.
#J-18808-Ljbffr