What's involved with this role:
Temporary Reception/Clerical Admin – Resources
Job Ref: Barnsley TCL 0009 539B / 1
Pay Rate: £12.18 per hour PAYE
Hours per week: 35-37 Monday – Friday, normal working hours
Role Length: This opening assignment is for 1-2 months
City: Barnsley
Office based
Enhanced DBS disclosure required for this role
The purpose of the role is to provide a high quality customer service in greeting and welcoming all families and professionals, both face to face and by telephone. To provide general and complex administrative support for the Service.
Key responsibilities:
Ensure all visitors are welcomed in a positive, respectful and responsive manner.
Provision of high quality customer focused reception for all visitors and enquiries by telephone/email.
Work as part of a multi-agency team providing clerical/admin support.
Ensure that all goods are procured within policies and procedures and Financial Regulations maintaining accurate, relevant records of orders, purchases, delivery and payment
Prepare invoices when appropriate, ensuring that payments are reconciled and monies regularly banked.
Manage and monitor petty cash, in line with financial regulations and procedures.
Facilitate meetings as and when required with production of accurate and concise minutes, preparation of agendas and any other documentation required.
Responsible for meeting room bookings, preparation of meeting rooms, clearing of meeting rooms and room security.
Sorting and distributing incoming outgoing post, ensuring appropriate records are maintained for outgoing post.
Responsibility for monitoring and maintaining stock levels
Setting up and maintaining filing structure both manual and electronic.
Carry out work on a computer including internet/e-mail, and prepare and produce letters/leaflets to service users and other agencies.
Inputting of data including personal data onto electronic systems, ensuring timely updates are made.
Qualifications:
Minimum of 4 GCSE’s including Maths and English.
A willingness to work towards NVQ Level 2 in Customer Care/Business Administration.
Skills & Experience:
Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
Experience of working in a people focused environment both face to face and on the telephone.
Experience of working in an office environment including undertaking administration type work.
Good levels of proficiency, accuracy both written and numerical.
Experience of scheduling and calendar management.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.
Clients are generally looking for candidates who are local to, or who can commute easily to the place of work. It will help your application if your CV states, in broad terms, where you reside – there is no need for a full address.
Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and exact job title.
To help speed up the process of uploading your CV to the client we would ask that you send us your CV in Word format (or equivalent) if possible, not as a PDF.
If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.
Due to the number of CVs being sent to us under current market conditions, unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days, please assume that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.
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Job Ref: Barnsley TCL 0009 539B / 1
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.