We are thrilled to offer an exciting opportunity for an experienced Fleet Administrator to join our clients Fleet department. This individual will be responsible for the day-to-day activities of issuing fuel cards, maintaining accurate fleet registers and processing penalty charges, along with coordinating vehicle logistics.
Role Responsibilities:
1. Issuing new and replacement fuel cards and cancelling once notified of leavers and updating fuel card registers.
2. Creating fuel reports for high drawings and premium fuel drawings.
3. Updating Maintenance Planner, filing vehicle records, requesting vehicle documents from relevant service provider, filing defect reports, and updating vehicle files weekly/monthly for HGV's.
4. Updating driver files weekly/monthly including tachographs and logbooks.
5. Keeping fleet registers up to date through excel and internal systems. Analysing various fleet reports and updating internal systems or advising the Fleet Management company.
6. Actioning PCN's, NIP's as and when required through Fleet Management company and actioning payments/recharges as required.
7. Providing order numbers to external suppliers.
8. Analysing telematics system and reports for 170+ vehicles and updating allocations, groups etc.
9. Action V5, Tax, driver allocation, adding to various systems, updating Fleet Management company, Internal Payroll and HR departments.
10. Arranging delivery or collection of company vehicles through 3rd party or internally.
11. Assist with invoicing queries, day to day data entry and general administrative duties.
12. Maintain internal records and databases with up-to-date information.
Key Skills:
1. Excellent Microsoft Office computer skills (e.g. Word, Excel, PowerPoint, e-mail).
2. Able to plan, prioritise and meet tight deadlines, and the ability to deal with pressure in a professional manner.
3. Identify and create new and innovative ways of doing business and drive improvements.
4. A diligent, conscientious, analytical approach.
5. Able to act on initiative, identify opportunities & proactive in putting forward ideas & solutions.
6. High standard of administration skills.
7. Plans and organises systematically yet flexibly to achieve objectives.
Our Benefits:
In addition to a competitive salary, we offer an attractive benefits package, including:
1. Generous Leave: 25 days annual leave plus bank holidays, annual leave buy and sell scheme, and years' service entitlement increase.
2. People First Initiatives: Cycle to Work Scheme, Birthday Bonus, Discount Portal, and Company Social Events, Saving Scheme and Life Assurance.
3. Family Focused: Enhanced Maternity, Paternity and Adoption leave.
4. Employee Assistance Programme: Access to support services for personal and professional wellbeing.
5. Performance Bonus: Eligibility for performance-based bonuses.
6. Employee Referral Scheme: Earn rewards for referring new members.
7. Employee Volunteering Programme: Opportunities to give back to the communities we work in.
8. Learning and Development: Continuous growth opportunities and training.
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