Aim of the Role
To support and help provide a comprehensive and confidential payroll function to all Iconic Luxury Hotels properties and their Teams, building relationships with the Payroll Team, General Managers and People Team to support the achievement of our vision and values.
Responsibilities
1. Be aware of the Payroll Timetable and take ownership to administer in time for the cut off dates.
2. Be confident in processing the weekly rotas regarding FTE, Absence & Holidays.
3. Amend Absence & Holidays on rotas if required or if any are incorrect.
4. Compile Fourth rota multiple employee and casual information weekly rotas and ensure these are processed correctly.
5. Assist with training and advising HODs & Deputies on correct Fourth processes.
6. Check all Doctors notes are added to Fourth correctly and Absence codes are relevant to entitlement.
7. Support and assist with the completion of the Upload Document, which is required by Payroll monthly to include Commissions, Call outs, Recruitment Referrals, First Aid Payments and any other payments or deductions showing on the Starter and Leaver forms (SLC).
8. Pay and process accrued Lieu hours following approval from the General Manager.
9. Work with the payroll company and be confident on ILH processes.
10. Liaise with Payroll to submit AEO’s Child Maintenance forms, SMP etc. and check Fourth is updated with all information.
11. Communicate by email to HODs, working with ILH Payroll Manager regarding Payroll cut off dates.
12. Together with the Payroll Manager process the information from the SLC sheets and ensure they match with the Fourth Reports for Joiners, Leavers & any Salary amendments.
13. Assist HODs and Deputies with any Wage queries from themselves or their Team members.
Self-Management
1. Maintain confidentiality and discretion at all times.
2. Deliver a team working approach with Seniors, peers and across all properties.
3. Create close working relationships with relevant business partners.
4. Demonstrate strong communication effectively with all levels of management team.
5. Be professional at all times.
6. Ensure the Company Policy, the Vision statement and Departmental Objectives are followed and utilised at all times.
7. Be confident in understanding and executing procedures with respect to privacy, confidentiality and data protection.
8. Be fully aware of the Hotel’s Fire Safety procedures and Health and Safety regulations.
#J-18808-Ljbffr