Andy File Associates Limited is working as a Recruitment Agency on behalf of our client with regards this permanent position. Job Title: Costs Assistant Location: Sheffield Reports to: Costs Team Manager Standard Hours of Work: 35 hours – Monday to Friday Job Purpose To ensure facilitation of the efficient recovery of Legal Costs and to account on the same files to clients and to third parties to ensure the file is ready for archiving. Responsible for a caseload of files, working within the Cost Department in the Sheffield Office. Working as part of a cross skilled team. Contact with the firm’s clients and staff members in other departments will be required. Principal Accountabilities/Tasks • Ensure that all cases are dealt with in compliance with Solicitors’ Accounts Rules • Preparing costs schedules on personal injury files, which include, RTA( Road Traffic Accidents), Employers Liability and Pubic Liability claims, including Portal and FRC (Fixed Recoverable costs) • Negotiating with medical agencies and Counsel to lower amount of fees where appropriate • Reviewing accounts to identify payments which have been made ‘up front’ to ensure recovered from third party • Negotiating settlement of costs with third party • Where bills have been sent to third parties, responsible for ensuring that the costs are received • Dealing with the banking of costs, clients settlement cheques and discharge any disbursements • Dealing with in-coming post and e-mails, filing, scanning and photocopying • Preparing and managing files which are sent to and returned from Cost Draftsman • To ensure accurate bills are presented to the third party • To ensure that all-accounting procedures are adhered to and that the file accounted on both the client and office ledgers balanced to zero • To ensure that files are ready to be archived at the conclusion of the cost recovery process • To meet objectives and targets set by the manager Key Skills/Person Specification Essential • Planning, organisation and prioritisation skills with the ability to work to tight deadlines • Delivery focused • Excellent organisational and communication skills • Effective organisational, communication and time management skills • Negations skills • Excellent administrative skills • Good knowledge of Microsoft Office and Word and Excel • Be required to work as part of a team • The ability to adapt in a constantly changing environment • Ability to work both independently and as part of a team • Flexibility • Good standard of education • Excellent numerical skills • Excellent attention to detail • Analytical in approach Desirable • Understanding of solicitor account ledgers • GCSE Maths grade B or above Other information Location: Sheffield S9 Hours: Office-based - Monday to Friday 35 hours a week (9am – 5pm with an hour for lunch), can be flexible so can start 9.30am and ½ hour for lunch Salary range: £21,113 - £11.60 ph (this will increase in April 2025) Holidays 25 with an extra day accrued for each year worked up to a maximum of 31 Bank Hols Death in service – 2x gross salary Maternity/shared parental leave Study leave – 5 days Free parking Subsidised canteen Pension – standard workplace pension Simply Health – employer/employee contribution