Job Title: PMO Administrator
Location: Kent or London office, with hybrid working (Average 2 days per week in the office)
Contract: Permanent (35 Hours per week)
Salary: Up to £32,000 per annum DOE
The role of PMO Administrator
Our client, who is one of the UK's largest charities, is looking for a PMO Administrator to join their established team to help drive program deliverables and best practices. Reporting into the Transformation Programme Office Manager, the successful candidate will collaborate with the wider programme team, business units and third-party vendors in what they do.
Key Responsibilities
As PMO Administrator you will:
organise and maintain project files, ensuring that documentation is easily accessible
update and administer the PMO's shared drives, databases, and project management systems (such as Jira, ADO or SharePoint)
ensure adherence to data management policies
schedule and coordinate project meetings, prepare agendas, send out invitations, and track attendance
take meeting minutes, document action items, and follow up with team members on assigned tasks
arrange logistics for meetings, including room bookings, technical setups, and supporting materials
track and manage resource availability, ensuring accurate allocation and prevent resource conflicts
maintain an up-to-date project calendar, including deadlines, key milestones, and holiday schedules
support PMO processes by creating and updating templates, forms, and process documentation
help in the onboarding of new team members to the PMO by providing guidance on tools, templates, and project processes
train project team members on PMO tools and systems
perform system administration tasks, such as adding new users, setting permissions, and managing accessAbout You
The suitable candidate should have some prior experience of working in a PMO Administrator role. Candidates should also have the following demonstrable experience:
experience of supporting project governance and project controls
knowledge of project life cycle: Understanding the phases of a project (initiation, planning, execution, monitoring, and closing) and common project management methodologies (e.g., Waterfall, Agile)
strong organisational skills and good attention to detail
proficiency in Project Management Software: Familiarity with tools such as Microsoft Project, SharePoint, Jira, Confluence, or other PMO-related software to maintain documentation, track tasks, and provide updates
Benefits Package
Permanent hybrid ways of working where roles allow
Six weeks holiday plus bank holidays
A wide range of development opportunities to support personal and professional growth
Pension scheme with better-than-market employer contribution options
Social impact benefit schemes
We aim to respond to all applicants within 5 days - to avoid missing out please apply today