Closing Date: Friday 14th February
Location: Central London
Contract: 12-month maternity cover (Full time, Monday-Friday)
Recruitment Partner: Frankie McCallister-Lyas
Overview:
This is a great opportunity for an experienced Personal Assistant who's looking to work within a high-profile beauty business and wants to be part of a wider PA community.
You'll provide proactive, efficient administrative and organisational support to three of our Marketing Directors within No7 Beauty Company:
1. Director of Global Communications and Influencing
2. Global Brand Director
3. UK Marketing Director
This role is essential, as it creates the time and space for our leaders to focus on supporting our people and driving business success.
Key Responsibilities:
1. Be the first point of contact for stakeholders across the business, ensuring that all internal and external stakeholders are dealt with confidently and professionally.
2. Complex diary management and meeting organisation.
3. Manage high volume of meeting requests ensuring meetings are arranged according to business priorities, adapting calendars to accommodate urgent and last-minute requests.
4. Organise, setup and communicate key functional team meetings.
5. Book national and international travel and accommodation arrangements, delivering the most cost-effective and efficient solution.
6. Expense management - tracking and accurate/on-time submission.
7. Support confidential business processes such as Performance, People and Payroll.
8. Be prepared to deal with market sensitive information and maintain the highest levels of confidentiality, including potential non-disclosure programmes.
9. Actively prioritise work, advising on the highest priority issues and proactively organise time around what is most critical to the business.
10. System changes such as onboarding and leavers, salary changes, annual leave tracking.
11. General admin support: employment contract changes, drafting and reviewing letters.
12. Create and maintain an effective personnel filing system utilising Employee Electronic Files in People Admin where appropriate.
13. Resolve basic IT issues and raise to the Help Desk as required.
14. Work collaboratively with the PA population to build effective relationships with them in order to deliver high-quality support. May be called upon to provide cover for holidays, sickness and other absence.
What you'll need to have:
1. Extensive and proven experience as a Personal or Executive Assistant to multiple senior leaders.
2. First class organisational and diary management skills, with a love for structure.
3. High levels of flexibility and adaptability.
4. Ability to multitask and prioritise an everchanging workload.
5. Problem-solving skills and ability to work autonomously.
6. Effective communication skills with senior leaders and executives.
7. Ability to build positive relationships at all levels across the business and with external contacts.
8. Experience using the full Microsoft Office suite.
9. Willingness to learn and manage change / challenge yourself.
10. A personable team player willing to go the extra mile to support others in the organisation.
About No7 Beauty Company:
No7 Beauty Company is made up of five iconic brands - No7, Liz Earle, Soap & Glory, Botanics and Sleek MakeUP. We believe in creating the best in beauty for everyone - we're innovators with a passion for challenging perceptions with ground-breaking products, proven results and positive impact.
We have built a reputation on scientific innovation, whilst being environmentally sustainable and socially responsible. We are an equal opportunity employer, empowering our team members to be their authentic selves as we share a culture where diversity, equity and inclusion are at the centre of everything we do.
Our benefits:
1. Retirement Savings Plan.
2. Enhanced maternity/paternity/adoption leave pay.
3. Discretionary annual bonus.
4. Generous discount on our own brands and partner businesses.
5. Flexible benefits scheme including holiday buying, discounted gym membership, life assurance, activity passes and much more.
We have a great range of benefits in addition to the above that offer flexibility to suit you - go to no7company.jobs/working-here to find out more.
(Please note, any salary estimates given on third-party sites are not provided or endorsed by No7 Beauty Company and may not be accurate)
What's next:
If your application is successful, our in-house recruitment team will be in touch to arrange an interview and to answer any initial questions you have. If you have not been successful on this occasion, you'll be notified by email.
Where a role is advertised as full-time, we are open to discussing part-time and job share options during the application process. If you require additional support as part of the application and interview process, we are happy to provide reasonable adjustments to help you to be at your best. #J-18808-Ljbffr