The Housing Team supports adults with mental health needs to access and/or sustain suitable accommodation. The Housing Team comprises of Housing Specialists and Trainee Housing Specialists who are employed by the Trust and co-located with Local Authorities across Sussex.
The Housing Team Administration Co-ordinator will provide comprehensive secretarial and administrative support to clinical staff including the manager, supervising the administration team and ensuring the smooth running of the office function, including ensuring sufficient cover is provided in times of sickness and annual leave. To be responsible for maintaining sickness and absence records for all staff and related employee information.
Main duties of the job
* Provide effective secretarial support including diary management, phone calls, and typing correspondence to a good standard using Trust Templates in line with Trust guidelines.
* Arrange, prepare the agenda, and take minutes for team meetings and other meetings as directed.
* Lead on the administration for the recruitment of staff (i.e., sending interview letters and servicing panel).
* In conjunction with the manager, organise and co-ordinate staff training.
* Complete monthly absence returns for sign off.
* Maintain up-to-date staff details including emergency contacts.
* Provide and obtain reports and data as required.
* Operate and update any waiting lists within the team.
* Maintain comprehensive paper and electronic filing systems.
* Participate in a rota to cover duty system if required.
About us
We recognise that working in mental health can be stressful at times, so we prioritise staff welfare; providing regular supervision, mentoring, and any other support that our staff need to ensure their wellbeing. We also encourage flexible working.
We know that a positive work/life balance brings about huge health-related benefits, which has a positive impact on the care we provide. Please speak to us about flexible working, for example, partial home-working, part-time hours, or flexible start/finish times. If it works for you and works for the role, we'll do our best to make it happen.
Our vision is to provide outstanding care and treatment; the people that we employ are at the heart of making this vision a reality. If you have the passion, the belief, the drive, and the talent to help us achieve our vision, then we would like to hear from you.
Job responsibilities
Provide a comprehensive and professional secretarial and administration service to the team.
Operate and update computerised database systems including trust systems and any bespoke systems local to the team.
Operate and update any waiting lists contained within the team.
Maintain comprehensive paper and electronic filing systems.
Provide support to colleagues in relation to difficult or anxious service users, carers, and relatives, be it face to face or over the phone.
Organise any additional resources required for appointments or meetings, for example, interpreters.
Participate in a rota to cover reception duties if required.
Person Specification
Criteria
* Relevant skills and experience.
* Evidence of continued CPD.
* Significant experience of working as an administrator or secretary.
* Understanding of the issue of homelessness for individuals accessing mental health services.
* Experience of maintaining office systems.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975, and as such, it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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