Our client is based in Hertfordshire and is recruiting for an exciting new role as an operations and finance assistant.
Payroll
· Check time sheets each week.
· Produce weekly hours report by department.
· Check payslips.
· Monitor holidays entitled v taken v owed.
Purchasing
· Review all purchasing agreements and ensure pricing agreed is charged on invoices.
· Responsible for group purchasing. This is for all capital items as well as day to day consumable items the business uses.
· Negotiate with suppliers to gain best pricing.
· Review products the company are purchasing are suitable and look for alternatives if required.
· Build relationships with suppliers old and new for purchasing.
Finance
· Enter all purchase invoices into Sage.
· Ensure pricing charged on invoices is as per agreed pricing with suppliers.
· Ensure purchase orders are in place and appropriate authorisation has been sought.
· Chase credits due.
· Ensure no duplications of invoices.
· Regularly login to online supplier portals to download invoices.
· Responsible for communicating to Finance Director of when payments are due.
HR
· Check all new starters have DBS, references, completed application forms and identity checks have been done including right to work in the UK.
· Complete audits on HR files - ensuring all files have relevant documents.
· Generate contracts for new starters.
· Process changes of T&Cs for existing employees e.g.: change of hours
· Ensure all contracts are signed and upload to Care Cloud
· Assist with recruitment where required.
· Ensure company is compliant with their Sponsorship Licence duties.
Admin
· Produce letters.
· Support Care Home in their day to day needs and operation.
· General office administration.
· Support the Directors of the company in the efficient running of the business.
Compliance & Regulation
· Work alongside the Operations Director and assist to ensure the business is achieving all its regulatory obligations and is compliant to the latest standards.
· Review audits and care plans via online portal
· Check NMC pin monthly