Executive Assistant - Part time / remote working
Permanent, Part-Time (20 hours per week flexible)
Occasional meetings in Midlands area otherwise working from home remotely
Reporting to
Chief Executive Officer - CEO
Hours
20 hours per week - flexible
Our client, who is a leader in the security and surveillance space has anopportunity available for an Executive Assistant; a pivotal role in supporting a dynamic CEO and contributing to the success of an AIM-listed business.
This is an opportunity for a detail-oriented, resourceful individual who thrives in a fast-paced environment and has a passion for problem-solving. If you have a strong background in managing multiple priorities, coordinating complex schedules and helping to ensure seamless operations, then we would invite you to apply.
Principal Accountabilities
* Diary and Schedule Management:
o Organise and manage the CEO’s calendar, including scheduling appointments, meetings, and events.
o Anticipate and prepare for upcoming commitments, ensuring the CEO’s time is optimised.
* Travel Arrangements:
o Coordinate domestic and international travel plans, including booking flights, accommodation, and transportation.
o Prepare detailed itineraries and ensure seamless execution of travel plans.
* Communication Support:
o Act as the first point of contact for the CEO, handling calls, emails, and correspondence with professionalism and confidentiality.
o Draft and respond to emails, letters, and communications on behalf of the CEO when required.
* Administrative Assistance:
o Prepare, review, and edit presentations, reports, and documents for meetings, ensuring accuracy and professionalism.
o Manage expenses, invoices, and budgets related to the CEO’s activities.
o Maintain an organised system for managing files, records, and confidential information.
* Event and Meeting Coordination:
o Organise and coordinate meetings, including preparing agendas, taking minutes, and following up on action points.
o Assist in planning and executing events, conferences, and social engagements.
* Liaison and Relationship Management:
o Build strong relationships with internal and external stakeholders, acting as a representative of the CEO.
o Work closely with other members of the leadership team to ensure smooth communication and alignment.
* Personal Support:
o Handle personal tasks and errands for the CEO as needed, including coordinating family or household matters.
o Manage personal appointments and commitments, ensuring a healthy work-life balance for the CEO.
Qualifications and Skills:
* Proven experience as a Personal Assistant or Executive Assistant, preferably supporting a senior executive in an SME or AIM-listed business.
* Exceptional organisational skills and attention to detail.
* Strong written and verbal communication skills.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
* Ability to prioritise tasks, manage time effectively, and remain calm under pressure.
* High level of professionalism, discretion, and confidentiality.
* Adaptability and a proactive approach to problem-solving.
* Familiarity with coordinating international travel and handling complex schedules.
Jenkin Halls Recruitment is acting as a Recruitment Partner for this opportunity
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