Job summary Are you looking for a new challenge? We are looking for enthusiastic Matrons Assistant to join our busy theatre department at MID Cheshire NHS Trust. You will be required to work as part of a multi-disciplinary team, supporting the theatre senior management team. You will be required to work alongside nursing staff, consultants and doctors. Main duties of the job The role of the Matron Coordinator for theatres is to provide a fully comprehensive personal assistant service to the Theatre Service Manager & Theatre Leads to enable them to carry out their duties in an effective and efficient manner. The post holder will provide expertise to the division in all aspects of non-clinical management to further support the Theatre team to run a safe and quality service. About us Mid Cheshire Hospitals NHS Foundation Trust provides comprehensive hospital and community services for East Cheshire (population 399K) and West Cheshire and Chester (population 357K). Our services include planned and unplanned/emergency care, cardiac and critical care, child health, maternity, and intermediate care across Leighton Hospital in Crewe, Victoria Infirmary in Northwich, and Elmhurst Intermediate Care Centre in Winsford. Through our community arm, Central Cheshire Integrated Care Partnership, we deliver extensive services in 26 medical centres and schools in collaboration with Cheshire and Wirral Partnership NHS FT and the South Cheshire and Vale Royal GP Alliance. With 500 beds and around 5,500 staff, we are one of the area's largest employers. Since the formation of Integrated Care Systems in July 2022, the Trust has become a key partner in Cheshire East & Cheshire West and Chester and in two provider collaboratives, aligning our strategic goals with the Cheshire & Merseyside Integrated Care System. As part of the national New Hospital Programme, we're reimagining Leighton Hospital to create a new health and care neighbourhood, transforming healthcare delivery for a Healthier Future. Learn more on our Healthier Futures website. At Mid Cheshire, our mission is to inspire hope and provide unparalleled care for the people and communities of Cheshire, helping them to enjoy life to the fullest. Date posted 10 April 2025 Pay scheme Agenda for change Band Band 4 Salary £29,970 to £36,483 a year pro rata Contract Fixed term Duration 12 months Working pattern Full-time Reference number 412-S&C-7055577 Job locations MID Cheshire NHS Trust Crewe CW1 4QJ Job description Job responsibilities Main Duties and Responsibilities To proactively manage the nursing /AHP and HCA vacancies, reporting a regular and accurate vacancy position. Establishing robust short-term plans to maintain service delivery in line with safe staffing levels and acuity scoring with regular attendance to the daily staffing meeting To effectively communicate any short notice, shift changes to staff within the division to maintain safe staffing levels across the floor To provide a robust administrative function for the theatre management team, managing their electronic diaries, emails, day to day telephone queries and incoming post, drafting letters, organising meetings and events and responding to queries wherever possible Represent the division at meetings, both as a participant and/or to produce formal Trust level minutes, transcribing within set deadlines whilst disseminating information as necessary. Support the theatre management team in providing direct line management to the Housekeeping and Band 3 CSW Team ensuring that core training provisions are made, completion of staff annual appraisals, managing sickness and discipline issues whilst ensuring service continuity is maintained despite operational pressures. Support the Division to analyse and act on information to proactively manage and maintain relevant NHS targets. Use initiative in all areas of work in the absence of or on behalf of the theatre management team and ensure that they are kept informed. This involves a high level of prioritising and problem-solving skills and a well-developed ability to relate absorbed knowledge to new emerging problems without guidance. Ensure that important issues that have a significant impact on the role of the theatre management team are brought to their attention, that they are aware of appointments and that all relevant documents are prepared in advance of each meeting. Respond to patients and visitors requirements ensuring that any urgent or important business is brought to the attention of the theatre management team. Advance use of IT packages to create reports, produce letters, memos, draft agendas, transcribe formal minutes, tables, presentations and other documents fully utilising Microsoft Office tools. Provide advice and guidance on preparation of the clinical environment for safe practise, ensuring that the appropriate level of cleanliness is maintained, taking action where necessary to address and resolve issues. Co-ordinate arrangements for a variety of meetings and events, internally and externally, ordering necessary equipment and refreshments ensuring that all special needs are met. Be fully conversant with all required electronic systems for correspondence, including specialist computer systems associated with the management of patients and/or health information such as PAS, ICS and PACS, and being able to obtain information using the Internet To work autonomously, proactively and creatively to find solutions to short term staffing challenges and to play an active part in long term recruitment and retention strategies To undertake regular audits across a number of areas, analysing the findings and making recommendations for improvement. To administer high level formal Trust meetings ensuring that agenda plans, minutes, action logs and papers are distributed within set deadlines and take comprehensive minutes as and when required. To act as a point of contact to our internal and external clients, building good working relationships with service users, members of staff within the Trust and external stakeholders. Governance Develop and maintain systems and processes to establish and maintain effective communication, and confidentially of information. Develop and maintain systems and processes to continually monitor standards e.g. benchmarking, audit and implement action plans to improve service delivery Ensure that lessons are learnt from issues arising from risk reports/complaints and that they are promptly and positively addressed. Contribute to the development and implementation of policies, procedures and guidelines within remit of own services Ensure compliance with Trust policies, procedures and guidelines for self and others, by taking action/alerting senior management team if practice appears to contravene policy, or if concerned about any aspect of patient care. Human Resources Conducting annual appraisals, return to work interviews, sickness absence review meetings and performance and conduct discussions with staff as and when required To maintain records of, annual leave, sick and study leave records. To maintain and update Personnel Files with relevant information on behalf of the theatre management team Job description Job responsibilities Main Duties and Responsibilities To proactively manage the nursing /AHP and HCA vacancies, reporting a regular and accurate vacancy position. Establishing robust short-term plans to maintain service delivery in line with safe staffing levels and acuity scoring with regular attendance to the daily staffing meeting To effectively communicate any short notice, shift changes to staff within the division to maintain safe staffing levels across the floor To provide a robust administrative function for the theatre management team, managing their electronic diaries, emails, day to day telephone queries and incoming post, drafting letters, organising meetings and events and responding to queries wherever possible Represent the division at meetings, both as a participant and/or to produce formal Trust level minutes, transcribing within set deadlines whilst disseminating information as necessary. Support the theatre management team in providing direct line management to the Housekeeping and Band 3 CSW Team ensuring that core training provisions are made, completion of staff annual appraisals, managing sickness and discipline issues whilst ensuring service continuity is maintained despite operational pressures. Support the Division to analyse and act on information to proactively manage and maintain relevant NHS targets. Use initiative in all areas of work in the absence of or on behalf of the theatre management team and ensure that they are kept informed. This involves a high level of prioritising and problem-solving skills and a well-developed ability to relate absorbed knowledge to new emerging problems without guidance. Ensure that important issues that have a significant impact on the role of the theatre management team are brought to their attention, that they are aware of appointments and that all relevant documents are prepared in advance of each meeting. Respond to patients and visitors requirements ensuring that any urgent or important business is brought to the attention of the theatre management team. Advance use of IT packages to create reports, produce letters, memos, draft agendas, transcribe formal minutes, tables, presentations and other documents fully utilising Microsoft Office tools. Provide advice and guidance on preparation of the clinical environment for safe practise, ensuring that the appropriate level of cleanliness is maintained, taking action where necessary to address and resolve issues. Co-ordinate arrangements for a variety of meetings and events, internally and externally, ordering necessary equipment and refreshments ensuring that all special needs are met. Be fully conversant with all required electronic systems for correspondence, including specialist computer systems associated with the management of patients and/or health information such as PAS, ICS and PACS, and being able to obtain information using the Internet To work autonomously, proactively and creatively to find solutions to short term staffing challenges and to play an active part in long term recruitment and retention strategies To undertake regular audits across a number of areas, analysing the findings and making recommendations for improvement. To administer high level formal Trust meetings ensuring that agenda plans, minutes, action logs and papers are distributed within set deadlines and take comprehensive minutes as and when required. To act as a point of contact to our internal and external clients, building good working relationships with service users, members of staff within the Trust and external stakeholders. Governance Develop and maintain systems and processes to establish and maintain effective communication, and confidentially of information. Develop and maintain systems and processes to continually monitor standards e.g. benchmarking, audit and implement action plans to improve service delivery Ensure that lessons are learnt from issues arising from risk reports/complaints and that they are promptly and positively addressed. Contribute to the development and implementation of policies, procedures and guidelines within remit of own services Ensure compliance with Trust policies, procedures and guidelines for self and others, by taking action/alerting senior management team if practice appears to contravene policy, or if concerned about any aspect of patient care. Human Resources Conducting annual appraisals, return to work interviews, sickness absence review meetings and performance and conduct discussions with staff as and when required To maintain records of, annual leave, sick and study leave records. To maintain and update Personnel Files with relevant information on behalf of the theatre management team Person Specification Communication Skills Essential Experience IT Skills Essential Skills People Management Skills Essential Skills Person Specification Communication Skills Essential Experience IT Skills Essential Skills People Management Skills Essential Skills Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Mid Cheshire Hospitals NHS Foundation Trust Address MID Cheshire NHS Trust Crewe CW1 4QJ Employer's website https://www.mcht.nhs.uk/ (Opens in a new tab)