Oxford University Hospitals NHS Foundation Trust
We are looking for an enthusiastic individual to join our expanding team based at the OUH Cowley site. The department supports homecare activity across the Trust processing invoices relating to outsourced Homecare services that provide Pharmacy supplies direct to patient's homes.
The successful candidate will be integral to processing all aspects of work related to procurement of homecare services. We will consider full time and part time hours. We also offer remote working one day a week.
Main duties of the job
Experience is not necessary but a keenness to learn new skills, an eye for detail and ability to adapt to new situations is a must. Main Duties of the role include:
* Processing invoices - ensuring that correct price for drugs is paid and that invoices are filed appropriately.
* Chasing of any outstanding credits with suppliers.
* Matching Orders to Delivery documents and preparing documentation for onward processing.
* Checking supplier statements to ensure that debt is managed at an acceptable level.
* Raising Purchase orders to expedite deliveries from Health care providers to patients homes in a timely manner.
* Working closely with colleagues to resolve problems.
Job responsibilities
MAIN DUTIES & RESPONSIBILITIES:
1. Familiarity with the pharmacy computer system in relation to passing invoices and looking up historical information.
2. Active participation in the Pharmacy Homecare team providing financial and administrative services to the department.
3. Opening mail and matching invoices and credit notes to relevant purchase orders.
4. Raising purchase orders against invoices received for Homecare Goods, including interpreting detail on prescriptions to raise purchase orders accurately.
5. Ensuring all documentation is present and correct and matched correctly.
6. Receipt of goods onto system against delivery documents under a set procedure adhering to Trust SFIs.
7. Ensuring databases are maintained and updated.
8. Raising any discrepancies with appropriate individuals.
9. Saving and printing of prescriptions sent via email.
10. Ensuring that all invoices and credits are consistent with goods received or returned on the pharmacy computer system and resolve discrepancies when appropriate with regards to contract prices.
11. Preparing queries with price, quantity, product, delivery for sending to Homecare service providers.
12. Raising issues with Clinical Pharmacy team in relation to legibility of prescriptions or potential errors in prescribing.
13. Liaising with Homecare Technical team regarding any discrepancies within invoices.
14. Prioritising payment to ensure penalties for late payment are not incurred.
15. Clearing the system of long outstanding invoices using appropriate coding.
16. Recording any information as required for audit purposes.
17. Ensuring that homecare documentation is filed correctly and is kept up-to-date and accurately to allow swift and easy retrieval of records.
18. Addressing supplier and customer queries by telephone and electronically, with good communication and interpersonal skills.
19. Running appropriate reports of invoices entered when necessary.
20. Supporting new starters within the Pharmacy Homecare Team with training.
21. Participating in Homecare and Procurement Team meetings to identify and resolve problems and suggest potential improvements as appropriate.
22. Ensuring the safe and effective use, storage and disposal of information in line with the Data Protection Act, Caldicott Principles and General Data Protection Regulations.
23. Providing support for homecare prescription processing within clinical areas on a rotational basis.
Person Specification
Essential & Desirable
* Team Working Skills
* Flexible Approach to work and willing to learn and take on new tasks
* Good Communication and interpersonal skills
* Basic skills in using MS Office products e.g. Word & Excel
* Good literacy and numeracy skills
* Organised and methodical approach to work
* Reliable and conscientious
* Good organisational skills
* Self motivated
* Ability to work independently
* GCSE or equivalent in Maths and English
* Previous Pharmacy experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Oxford University Hospitals NHS Foundation Trust
£24,071 to £25,674 a year Per annum pro rata
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