Description Executive Officer (Grade 5) Part-Time 3 Days Per Week between Monday and Friday Salary: £32,925 - £36,045 per annum pro-rata Key Responsibilities: Your responsibilities will include preparing reports and agendas, managing electronic distribution of papers, taking minutes at meetings, and ensuring follow-up actions are completed. You will handle all office administrative tasks with finesse, from answering phones and drafting correspondence to booking meetings and coordinating events. As the liaison for HR, Finance, and IT queries, your problem-solving skills will be essential. You will also plan and arrange group travel, manage our shared events calendar, and maintain group inboxes, ensuring high-quality administrative support throughout. Your role is crucial in engaging with our customers and stakeholders, providing them with advice on council and democratic procedures, and resolving issues in a collaborative manner. You will also be entrusted with the management of several senior diaries, ensuring a seamless schedule for our executives. If you are a proactive team player with excellent communication skills and a knack for efficient administration, we would love to hear from you. Apply now to become a central part of our executive support system and contribute to the success of our leadership team Join Our Team as an Executive Officer In addition to the core responsibilities, the ideal candidate will possess strong technical skills, including proficiency in Microsoft Teams, Excel, and PowerPoint, among other software applications. These tools are essential for efficient communication, processes, tracking and monitoring activity, which are critical in supporting our Senior Executive Team's decision-making processes. The ability to navigate and utilise these platforms effectively will be a key component of your role as an Executive Officer. Application advice: When applying for a job, it's crucial to provide a supporting statement that aligns closely with the person specification outlined in the job profile. This statement should be concise, no longer than two sides of paper, and must specifically address how your skills, experience, and qualifications match the requirements listed. It's important to give clear examples that demonstrate your suitability for the role. Remember, generic CVs, cover letters, and broad statements will not be considered. Your supporting statement is your opportunity to stand out by showing that you have not only read but understood what the job entails and how you are the perfect fit for it. Tailor your statement to reflect the job profile, and avoid any generalities that don't directly relate to the position. For an informal discussion about the post, please contact Oriean.Kayhavering.gov.uk The closing date for the receipt of applications is Sunday, 10th November 2024 at 23:59, however interest in this job may be high and we therefore reserve the right to close the vacancy early. You will be notified if your application has been successful. Interview date to be confirmed. Should you require any help or advice with your online application, please contact the Recruitment Helpdesk on 01708 432770. Please view Job Profile here Additional Information We want everyone to choose Havering. When you apply for a job with us, your application is considered on its merits regardless of your age, disability, ethnicity, faith, gender identity or sexual orientation. Our residents and service users come from all walks of life, and so do our employees. Find out what it means to Choose Havering. The London Borough of Havering has important responsibilities for safeguarding and promoting the welfare of children, young people and vulnerable adults. If you are appointed to a job that involves working with these groups, you may be subject to a Disclosure and Barring Service (DBS) check. Please attach your supporting statement, explaining in no more than x2 A4 sides why and how you meet the criteria for this role. We practice anonymised recruitment. Please ensure that you remove all personal information from any documents that you upload.