About The Job
Immediate opening.
Working in property management is a secure, stable, challenging and rewarding career for individuals who like to work hard, keep busy, and solve problems.
The Property Coordinator plays a vital role in the day-to-day management of a housing community including providing kind and courteous services to residents, dealing with maintenance contractors, and finding creative solutions for everyday issues.
* We are looking for a self-directed mature, self-motivated, kind, and efficient person who is down-to-earth, friendly, cheerful and approachable.
* Candidate must have strong people, administrative and organizational skills.
* Salary range is $38-45K per year. The candidate must be comfortable providing services to diverse communities.
This is a full-time job, 40 hours per week, Monday to Friday. Attendance at one evening board meeting per month and one late night open office (11 am to 7 pm) per week are required. Staff will be given time off in exchange for any additional hours worked for Board meetings.
The role of the Property Coordinator is to act as:
* The agent of the management team.
* Resource person for the management team, other staff, committees and client/visitors.
* The first point of contact for residents and to work with the management team in:
o Setting objectives, goals, by-laws, and management procedures.
* Make sure that these and other basic controls are in place and are followed.
* The Administrator carries out this role in three major areas of responsibility. They are:
o Financial management.
o Resident relations.
o Office and administrative management.
The following are the tasks for which the Administrator is responsible:
Office Administration And Routines
* The Property Coordinator is responsible for the efficient administration of the office and its systems.
* Make credit union and/or bank deposits.
* Control the petty cash system.
* Producing and circulating reports, minutes, agendas, and other documents when needed.
* Make room bookings for members.
* Personal use of the meeting room.
* Order office supplies.
* Organize re-cycling of office paper.
* Handle deliveries and mail.
* Handle reception and telephone during open office hours.
* Take recorded telephone messages and pass them to the appropriate person.
* Maintain parking records in the office and on-call book. Assign parking spaces to members.
* Administer the Parking By-law.
* Send notices of late payments, arrears, NSF cheques, and reminders of payments due.
* Setting up a complete filing system for all records, documents and minutes.
* Circulating reports, minutes, agendas, and other documents when needed.
* Inquiries, applicants, and new members.
* Reply to inquiries and receive application forms.
* Photocopy applications, move-in kits, by-laws, and other information for applicants or new members.
* Help to organize information sessions and prepare materials for interviews.
* Process applications.
* Follow co-op procedures in coordinating move-out and move-in.
* Support the membership committee.
* Contact utility companies when occupants move out and new members move in.
* Process the move-out charges and details.
Members/Tenants
* Reply to members.
* Inquiries and concerns and refer them to the staff person who can respond to them.
* Work with the manager to prepare and deliver material for members' meetings.
* Work with the manager to prepare for members' meetings.
* Work with the manager to review annual applications for housing charge assistance and calculate housing charges.
* Send notices of housing charge changes and other notices as the manager directs.
Financial
* Prepare cheque requisitions and cutting cheques.
* Making all deposits on time.
* Controlling the petty cash system.
* Reviewing financial statements.
* Giving members notice of changes to housing charges.
* Issuing late payment, arrears and N.S.F. notices.
* Calculating housing charges and adjustments.
* Reviewing applications for subsidy and conducting annual income verification.
* Maintaining external, internal and subsidy waiting lists.
* Setting up confidential files for households receiving subsidy.
No phone calls please. We thank all interested candidates, however only applicants selected for an interview will be contacted.
Qualifications And Skills
* Experience with residential housing administration is an asset.
* Skilled at using accounting related computer software is an asset.
* Capacity to provide professional, kind, caring customer service is an asset.
* Positive, helpful, friendly attitude is an asset.
About Precision Property Management
http://www.ppmgmt.ca
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