Job Title: Office Administrator Location: Loughton, Essex (no remote/hybrid working) Job Type: Full-Time, Permanent (office based) Working Hours: Monday to Friday, 8:00 AM to 4:30 PM Company Overview: Triangle Electrical Services are an established Electrical, Fire, AOV (Smoke Vents), and Lighting services provider based in Loughton. Our commitment to excellence and customer satisfaction has positioned us as a trusted partner in the industry. We are currently seeking a highly organised and proactive Office Administrator to join our dynamic team. You will be office based, this is not a remote working position. Key Responsibilities: Manage Financial aspects using Xero software and Xcel. Monitor completed jobs and raise invoices. Process and validate invoices from subcontractors and suppliers for payment. Prepare and issue invoices to clients, ensuring accuracy and compliance with Contract, CIS and VAT regulations. Maintain accurate financial records and support the Director with ledger updates. Administrative Support: Support day-to-day office administration, including answering phone calls and managing correspondence. Assist Operations and Office Manager with logistics, scheduling engineers, and coordinating programming works. Liaise with clients to arrange access and manage call-outs. Human Resources Support: Support Office Manager with employee records, including tracking holidays and time off. Assist with annual reviews and support the HR process. Attend and contribute to monthly management meetings. Quality Management: Support and maintain the company’s quality management processes and procedures in line with BSI 9001 standards. Ensure all documentation is up-to-date and compliant with industry regulations. Required Skills and Qualifications: Experience with Xero accounting software mandatory. Awareness of CRM systems, specifically HubSpot. Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook. Basic accounting skills, with a strong understanding of CIS and VAT. Administrative Skills: Strong organisational and multitasking abilities. Excellent communication skills, both written and verbal. Ability to work independently and prioritise tasks effectively. HR and Quality Management: Basic HR knowledge, including handling employee records and participating in reviews. Familiarity with BSI 9001 quality management standards. Industry Knowledge: Previous experience in the construction, electrical, fire, AOV, or lighting industries is advantageous but not essential. What We Offer: Competitive salary based on experience. Opportunities for professional development and growth within the company. A supportive and collaborative working environment. Pension Contributions. Birthday day off (after 1 year service). Friendly collaborative work environment. Access to mental health and wellbeing support (provided by Health Assured). 28 days Holiday Bank Holidays. End of year celebration. To start your application please click "Apply" now