East Midlands Ambulance Service NHS Trust
An exciting opportunity has arisen for an enthusiastic and highly motivated Financial Accounts Assistant to provide a professional financial accounting service supporting the Head of Financial Accounting in all aspects of financial accounting.
The output of the finance team is crucial to maintaining financial control, scrutiny of income/expenditure, and ensuring the achievement of financial targets. The team is also responsible for the maintenance of the integrity of the financial systems and ensuring they are compliant with Standing Financial Instructions.
We are looking to recruit a Financial Accounts Assistant with a drive to add value and be a real team player as well as being able to work autonomously. As we are a small finance department, there are many learning opportunities to broaden your finance experience.
Main Duties of the Job
The post holder will be reporting to the Head of Financial Accounting in all aspects of the systems, processes, and controls involved in the day-to-day management of Cash and Financial Accounting and aspects of Capital. This is a challenging and multi-faceted role which combines a requirement for the highest standards of technical competence in managing the outputs of a finance team.
Job Responsibilities
1. Maintain procedure notes for own area of work.
2. Be actively involved in the continuous review and improvement of all accounting processes and information.
3. Undertake job rotation within the finance team to enhance finance skills and competencies.
4. Monthly reconciliation of control accounts for Statement of Financial Position codes within an agreed timetable, including clearing items to the appropriate areas by investigating unreconciled balances.
5. Ensure the control account checklist is completed in full on a monthly basis for audit purposes.
6. Support the day-to-day management of the Financial Accounting Team Mailbox.
7. Provide support to finance managers and the wider Finance Department.
8. Accounts Receivable
9. Lead and monitor the Trust's database in relation to sales invoice preparation and processing.
10. Support the Head of Financial Accounting in the development and maintenance of the debt management process.
11. Support the Senior Financial Accountant in producing the salary overpayments analysis data.
12. Investigate unallocated income and advise correct allocation or budget code.
13. Accounts Payable
14. Support and monitor the No Purchase Order No Pay scheme.
15. Prepare ad-hoc supplier faster payment requests for processing.
16. Produce and complete supplier set up requests as and when required.
17. Support the production of the monthly agency cost analysis reconciliation.
18. VAT
19. Have a working knowledge of VAT legislation as it is applied within the NHS.
20. Ensure that the Trust's VAT claim is submitted in a timely and accurate manner.
21. Year End / Month End
22. Assist in the production of internal and external monthly, quarterly, and annual returns and reporting.
23. Carry out all month-end ledger closedown processes as per the timetable.
24. Prepare and present the aged debt report analysis for the month-end review meeting.
25. Participate fully in the month-end review meetings.
26. Cash Management
27. Lead the production of the daily cash flow forecast.
28. Responsible for the reconciliation of the unallocated cash control account.
29. Payroll
30. Support the Senior Financial Accountant/Trainee Financial Accountant in producing analysis of salary overpayments data.
Person Specification
Qualifications
* Good standard of education to A-Level or equivalent.
* Educated to Degree level or equivalent.
* Full Member of the Healthcare Financial Management Association.
* ECDL.
* Association of Accounting Technicians (AAT) Qualified with membership / NVQ Level 4 in Finance or equivalent.
Experience
* Previous experience in a finance environment.
* Previous NHS finance experience.
Knowledge
* Good working knowledge of Microsoft Office packages and general computer literacy.
* Good analytical skills.
* Attention to detail and accuracy.
* Understanding of the NHS financial regime.
* Knowledge of Integra Financial System.
Personal Attributes
* Display a positive, professional, enthusiastic, and helpful approach.
* Reliable, good time keeping, honesty, and integrity.
* Works effectively as part of a team.
* Easily adapts to changing circumstances.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer Name
East Midlands Ambulance Service NHS Trust
£24,071 to £25,674 a year pro rata
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