* Opportunity for Hybrid working
* Work for an industry leading organisation
About Our Client
Our client is a large not for profit organisation based in Walsall, seeking an experienced Personal Assistant to join their team on a 3 month fixed term contract.
Job Description
* Proactively manage the Executive Directors' diaries, review diary commitments with both internal and external contacts, exercising a high level of judgement on priorities.
* Undertake proactive email management, ensuring that urgent emails are promptly picked up, responded to and actioned as appropriate.
* Ensure that appropriate arrangements are made for attendance at external events and meetings including booking travel and hotel accommodation.
* Understand the key roles, responsibilities and priorities of the Executive Directors, proactively building strong relationships with all internal and external contacts in order to provide a high level of support.
* Utilise a wide range of IT systems and in-house applications to update, review and produce reports, presentations and maintain databases.
* Deal with all correspondence for the Executive Directors, including sifting and prioritising; passing on incoming post and following up the responses where necessary.
* Complete filing and scanning of paperwork at regular intervals to ensure all files are up to date and accurate.
* Provide a courteous and helpful response to customer, councillor and MP enquiries ensuring they are dealt with effectively.
* Raise purchase orders and goods received on behalf of the Executive Directors and process their expenses.
* Ensure that relevant reports are prepared in a timely manner and are circulated and distributed as necessary.
The Successful Applicant
A successful Personal Assistant should have:
* Experience of complex diary management
* Experience of managing multiple mailboxes
* The ability to use IT application packages such as Word, Excel and PowerPoint
* Excellent communication and interpersonal skills
* Ability to work under pressure and be flexible as part of a small team
* Excellent attention to detail
* The ability to maintain absolute confidentiality
* The ability to use tact and diplomacy
* An understanding of Data Protection principles
What's on Offer
* An estimated salary range of £30,000 - £35,000 per annum.
* Comprehensive benefits package.
* Hybrid working is available
* A supportive and inclusive workplace culture.
* Opportunities for personal and professional growth.
We invite all experienced Personal Assistant candidates to apply.
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