Temporary Business Support Officer/ Admin - Safeguarding
Reference no: Darlington 6336215139382
Pay Rate: £12.38 per hour PAYE
37 hours Monday – Friday, normal working hours
This opening assignment is for 4-5 months
City: FEETHAMS
Provide administrative support to the Safeguarding Partnership including meeting administration including organisation, facilitation and minuting.
Key Responsibilities:
1. Copy typing from notes, including completing standardised templates.
2. Provide telephone cover and assistance for other teams as required.
3. Provide basic facilities management – setting up rooms for meetings, ensuring the required equipment and resources are available and assisting attendees.
4. Undertake the co-ordination of public information and literature, ensuring stock levels are maintained and up to date.
5. Carry out routine invoicing, creating purchase orders (including orders for non-routine items), handling petty cash and taking payments.
6. Take notes at meetings.
7. Be the dedicated Printer champion for the department, ensuring that stock levels are maintained, reporting faults and ensuring maintenance of the printers.
8. Provide a reception facility, acting as the first point of contact, dealing with enquiries, ensuring that they are dealt with effectively and efficiently including responding to direct queries.
9. Be responsible for goods receipts, invoice coding, and dealing with associated queries. To monitor, authorise and audit financial processes and undertake relevant financial monitoring.
10. Be responsible for inputting and updating records both manually and electronically on multiple systems, including extracting required information.
Qualifications:
1. Maths and English GCSE or equivalent.
Knowledge:
1. Understanding of computer systems and competency in Office Applications e.g. MS Word/Excel and office packages.
Experience:
1. Previous clerical experience and knowledge of clerical systems and procedures.
2. Experience of dealing with enquiries from a range of people.
3. Experience of taking accurate notes of meetings.
Skills & Abilities:
1. Ability to apply accurate literacy and numeracy skills to include spelling, grammar, punctuation, percentages and decimals.
2. Ability to organise own work with minimum supervision.
3. Ability to work on own initiative as well as part of a team.
4. Ability to work to a high degree of accuracy with attention to detail.
5. Ability to communicate both orally and in writing to a range of audiences.
6. Able to deal with invoices in accordance with council procedures and carry out relevant audit requirements.
7. Ability to take verbatim notes.
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