Main area: Urology
Grade: NHS AfC: Band 4
Contract: Permanent
Hours: Full time - 37.5 hours per week (8.30am to 4.30pm, Monday to Friday)
Job ref: 241-114AS-25
Employer: Bolton NHS Foundation Trust
Employer type: NHS
Site: Urology Unit, Royal Bolton Hospital
Town: Bolton
Salary: £26,530 - £29,114 per annum
Salary period: Yearly
Closing date: 05/03/2025 23:59
Medical Secretary/Project Support Assistant
NHS AfC: Band 4
Job overview
Full time 37.5 hours per week. Permanent post.
We are looking for a highly organised Medical Secretary/Project Support Assistant, with previous experience in a similar setting, who will work alongside other Senior Medical Secretaries, to carry out clinical typing, co-ordination of patients’ case notes/test results, appointments, assistance with theatre listings, telephone messages, amongst other general office duties as well as assisting the administration of several projects. The post holder will be based in the offices for the Urology Secretarial Team at Royal Bolton Hospital.
Candidates should be articulate, capable of undertaking a demanding workload and must be able to demonstrate a significant level of initiative. Candidates should possess advanced keyboard skills including a high standard of word processing skills to RSA III or equivalent level qualification/experience, also GCSE English Language and Maths grade C or above. Previous medical secretarial experience, knowledge of medical terminology, and audio typing is essential. You must be able to demonstrate excellent communication and interpersonal skills, and the ability to prioritise workload. You should be able to integrate well with the existing team and have a genuine desire to provide a quality service to all patients. Knowledge of the NHS is desirable.
Interviewees may be asked to complete a typing test.
Main duties of the job
The post holder will be responsible for providing an efficient secretarial service to the Urology and Head and Neck Team. The post holder will provide cross cover for fellow secretaries when required.
Core/Key areas will include:
* To provide a full medical secretarial and administrative support
* To provide assistance with several projects
* General office duties including e-mail and computer systems, word processing.
Working for our organisation
Bolton NHS Foundation Trust provides services across the north west side of the Greater Manchester area ranging from hospital services in Bolton to community services across Bolton, Salford, Ashton, Leigh, and Wigan. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways, and delivering high levels of productivity.
Detailed job description and main responsibilities
For detailed job description and main responsibilities please see the attached job description and person specification for the role.
Person specification
Qualifications
* GCSE English and Maths
* RSA typing qualification level 3 or equivalent experience
* AMSPAR Medical Secretarial Diploma or equivalent experience
* ECDL/IDT or equivalent
Experience
* Previous experience as a Medical Secretary, relief or trainee secretary
* Previous experience in an NHS setting
* Previous experience of tracking cancer patients
* Previous experience working within Urology or Head and Neck services
Skills
* Worked as part of a team
* Ability to prioritise own workload
* Minute taking skills
* Diary management skills
Knowledge
* Knowledge of Microsoft packages
* Medical Terminology
* Previous experience of speech report, LE2.2, Ormis, ICE, and Cris
The vision of this Trust is to be recognised by the people of Bolton and beyond as an excellent provider of health and care services and a great place to work. We are striving to attract, recruit, and retain high calibre skilled staff which reflect our communities. We are an inclusive employer who trains and develops our staff in a positive learning environment.
We thrive on cultivating cultural architecture; if you have the right skills, attitudes, and behaviours, in line with our Trust values, we welcome and appreciate the diversity you bring to our organisation.
From time to time we may need to close a vacancy early when in receipt of a sufficient number of applications. If you are interested in this post and wish to be considered, we strongly advise you to complete and submit your application as soon as possible.
Contact Information
Name: Liz Mitchell
Job title: Operational Support Manager
Email address: liz.mitchell@boltonft.nhs.uk
Telephone number: 01204 487418
To discuss the role further or to arrange to visit the department please contact:
Liz Mitchell on 01204 487418 or liz.mitchell@boltonft.nhs.uk
or
Paula Mays on 01204 487418 or paula.mays@boltonft.nhs.uk
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