Business and Resource Scheduling Coordinator : EXTEND
Join to apply for the Business and Resource Scheduling Coordinator : EXTEND role at BBC
Salary: £24,300 - £28,367 per annum depending on relevant skills, knowledge and experience.
Contract type: Permanent
Location: Cardiff
This role is advertised as part of our BBC Extend programme for disabled people. To apply for this role you should identify as deaf, disabled or neurodivergent and must meet either: the definition of disability in the Equality Act (2010), or the definition of disability in the Disability Discrimination Act (1995) if applying in Northern Ireland.
We are committed to making the process of applying for this role as accessible as possible. If you need to discuss adjustments or access requirements for the application process, or have any questions about our Extend programme, please contact the BBC Extend team.
Job Purpose
BBC Wales Business and Operations, Planning and Scheduling Team support programme output across several areas from live O.B. events, continuing News output, Studio programmes etc. We undertake a range of tasks i.e. scheduling all resources, engaging freelancers, quotes, billings etc. This is across a number of departments, but not limited to Post Production, Studios, Outside Broadcasts, Editing, Graphics, TV Presentation, Audio, News, Technology and Sport.
The purpose of the role is to provide a wide range of business support services to managers and team members. To effectively contract and schedule staff resources in accordance with production and transmission requirements, conditions of service and objectives of the operational area. To effectively contract and manage the payment of suppliers and freelancers.
Key Responsibilities And Accountabilities
* Reporting to the Business Advisor, and work closely to support the work of the Business Partner – Planning, Operations Team Leaders, Unit Managers, Senior Resource Schedulers, Resource Schedulers and operational staff within Operations.
* Responsible for processing a high volume of freelance payments via Smartbook.
* Responsible for completing Eligibility to Work checks for new freelancers.
* Liaise with Senior Resource Schedulers, Resource Schedulers, H.R. and Freelancers on a daily basis to process and resolve any issues or queries with their payments.
* Responsible for raising sales orders and purchase orders via My Business, checking supplier invoices in the system for payment and processing.
* Dealing with issues or queries arising from invoicing and payments to suppliers, staff, talent and contingent workforce.
* Scheduling staff and facilities in line with production requirements using Workplace (resource scheduling tool).
* Assist with statistical financial information as and when required for the control of all expenditure.
* Contribute to the smooth running of a busy operational department, as well as maintaining a safe and healthy working environment.
Knowledge, Skills, Training & Experience
* Ability to adapt to continually changing business needs.
* Sound knowledge and experience of purchasing systems, scheduling systems, together with well-developed IT skills.
* Maintain awareness of key dates/deadlines and demonstrate the ability to meet deadlines in a pressurised environment.
* Team player who can provide valued contributions to business discussions.
* Comfortable working with colleagues at differing levels of seniority.
About The BBC
The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC for different reasons and they will be given priority consideration ahead of other applicants. We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us.
Diversity matters at the BBC. We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief.
Seniority level
* Entry level
Employment type
* Full-time
Job function
* Administrative
* Broadcast Media Production and Distribution
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