Overview
We are looking for a talented manager to ensure that we are compliant with our regulatory and non-regulatory responsibilities, and that we demonstrate sound governance.
Reporting to the Chief Operating Officer you will be our Company Secretary and Data Protection Officer as well as leading on Board administration and assurance activity around incident reporting, complaints and compliments. Our Leads for Property and also Health, Safety and Environment will report to you. This is a varied portfolio making sure our Board and COO are supported in these key areas.
Key duties and responsibilities:
* Provide strategic thought leadership as the Company Secretary to the CEO and Senior Leadership team as well as the Board of Trustees, including coordinating Board meetings, coordinating preparation and distribution of papers, taking minutes, providing administrative support during meetings, and responding to internal and external queries with minimal support.
* Provide line management and direction to the Health, Safety and Environment Business Partner, the Facilities Manager, and the Project Co-ordinator.
* Diligently manage information and decisions requested from the CEO/Chair both in and out of Board meetings. Ensure that Trustees are well informed and that decisions are recorded appropriately.
* Provide oversight to the support of Senior Leadership Team, Board and Board Committee meetings, developing a consistent approach to Board and Committees support. Ensuring training is provided to St John People to ensure consistency of quality and approach. Ensuring there is a robust process linking Board and Committee meetings.
* As Company Secretary proactively prepare and submit reports and returns on behalf of St John Ambulance Cymru, including Charity Commission and Companies House reports.
* Fulfil the Data Protection Officer role for St John Ambulance Cymru.
* Lead on co-ordinating and undertaking the annual evaluation of the effectiveness of the Board of Trustees.
* Support the CEO/Chair in the continuous improvement of wider governance frameworks and their accountability to the Trustees.
* Support the Chief Operating Officer with the management of Complaints, Compliments and Serious Incident Reviews, investigations and organisational learning as required.
* Regularly review and audit organisational practices to ensure compliance with regulatory and non-regulatory requirements, including quality frameworks, relating to health and safety, environment and facilities / property management.
* Support the ongoing development and improvement of governance frameworks, policies, and procedures and the Board Assurance Framework to ensure compliance with applicable codes, and statutory and listed company requirements. Escalate issues and areas of potential risk as appropriate.
* Arrange and manage the induction and training needs of Trustees and Senior Leadership Team members in conjunction with the Head of HR.
* Provide advice on any constitutional matters arising, charity law, or other applicable regulations in conjunction with our legal advisors.
* Keep abreast of regulatory changes and ensure that organisational policies and practices reflect this.
* Provide support to other constitutional structures within St John Ambulance Cymru, such as St John Councils, as required.
* Embody and exemplify the charity’s values at all times and hold others to account for the same.
* Demonstrate a commitment to inclusion and welcoming diversity, championing equality of treatment and opportunity.
Qualifications & Experience
* Degree or equivalent level 6 / professional qualification in a relevant subject
* Chartered Governance Institute qualification (or working towards this)
* Considerable experience of providing administrative support at an executive level
* Experience of arranging Board meetings in liaison with CEO, Chair and Trustees of an organisation, producing detailed Board papers and completing minutes to deadlines
* Experience of charity sector governance
* Experience of completing statutory reports and returns to deadlines, e.g. Companies House, the Charity Commission, etc.
* Experience of liaising with solicitors and external stakeholders such as Companies House and the Charity Commission.
Job Types: Full-time, Permanent
Pay: £30,531.00-£36,412.00 per year
Benefits:
* Company pension
* Enhanced maternity leave
* Enhanced paternity leave
* Health & wellbeing programme
* On-site parking
* Referral programme
* Work from home
Work Location: In person
Application deadline: 20/10/2024
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