We Are Magic Number LTD is recruiting for a HR Administrator and Finance Support.
HR Administrator and Finance Support
* 3 days a week in our Bristol office with OT days available in peak summer season – Mid Level
* Starting: Feb 2025
We are looking for a hybrid role which will support our team on day-to-day HR needs and office support whilst also managing the internal finance procedures.
Magic Number is an award-winning event and production agency based in Bristol, with an office near Cabot Circus and a workshop in Speedwell. Our team is growing, and we need to support this with a role that can ensure the team have all they need from onboarding, up-to-date training, daily schedules, and timelines managed, and one-to-one peer support with a HR head.
The Role
The ideal applicant will have hybrid experience across two areas of company support from HR/Office support to Finance as broken down below.
HR/Office Support
We are looking for someone with experience of managing the day-to-day of a diverse team.
Responsibilities:
* Oversee the employee lifecycle from onboarding to offboarding, maintaining smooth HR processes aligned with company objectives and legal requirements.
* Develop and implement HR policies and procedures to ensure compliance and operational efficiency across the company.
* Address and resolve employee relations issues, ensuring alignment with employment laws and HR best practices.
* Provide guidance and support to managers and employees to promote a positive and productive environment.
* Oversee employee record management and manage annual leave administration.
* Oversee 6-monthly reviews including recording details and capturing clear next step outcomes for the team.
* Coordinate and compile monthly payroll updates, covering new hires, terminations, promotions, and other adjustments.
* Manage the process of disciplinaries and record outcomes and appeals.
* Manage all team holiday and reviews using our SAGE platform.
* Assist with staffing management of freelancers.
* Logistic planning of all internal staff from reviews, trips, peer support, travel, etc.
* Book and plan team trips including awards dinners, end of summer company trip, and Christmas party.
Financial Support
* As an agency, we have an influx of invoices in, POs, and invoices needing to be paid. The internal process means all spends need to be logged against projects, and all project budgets.
* As the finance assistant part of this role, we are looking for someone to assist the team in making sure the financial payment process is being followed.
* Flag any issues or late payments and be additional support to our finance team to receive the correct information required.
Responsibilities:
* Management of company finance process and liaising with external bookkeeping and finance team.
* Assist with project tracking on quotes and finance reconciliation, ensuring costs are allocated to the correct jobs.
* Perform company card checks to ensure company policy is being followed and receipts are allocated to the correct jobs.
* Handle sales invoicing on a weekly basis.
* Conduct weekly updates with founders.
Candidate Overview
Skills & Experience:
* Experience in HR operations, including employee relations, policy creation, recruitment, and process enhancement.
* Recruitment experience.
* Internal team review experience and proficient in note-taking in these sessions.
* Finance experience.
* Strong communication skills with the ability to clearly update and educate the company on policies and procedures.
* Adaptable and able to make decisions, set priorities, and plan effectively while managing multiple tasks simultaneously.
* Ideally, experience in a startup or events agency.
* Understanding of the live event and production industry is an advantage.
You will need:
* Experience working in the creative industries in a design or production agency is preferred.
* Strong multitasking skills and calm under pressure with deadlines.
* Accuracy and organization are a must – but that’s not all; in this role, the key to your success will be working closely with others.
* Proficient using Mac and PC.
* Proficient using Microsoft Suite.
* Experience using Xero is a bonus.
* Confident with numbers and some experience of working with budgets.
* A team player with experience mentoring and supporting a growing team.
* Experience in recruiting new team members from creating job adverts to posting and organizing applications.
* A can-do attitude that brings energy to the team.
* Willingness to go above and beyond for the Magic Number Team.
* Your standard place of work will be in Bristol and the standard hours are 10 am – 6 pm; we operate flexi hours if needed.
* You will be subject to a six-month probation period as standard.
* Role will be 3 – 4 days a week (subject to change).
Standard benefits include:
* 28 days of annual paid time off (20 days + 8 Bank Holidays) – (Pro Rata)
* Yearly increase of 1 day per year accrued past 2 years of service (up to 5 years: 5 days) (Pro Rata)
* Paid Christmas shutdown.
* Overtime payable on a pro-rata basis over 12 hrs.
* Pension contributions.
* Gym Membership Contribution (up to £15 per month).
* Flexible hours.
* Mobile Phone line rental contribution up to £50 per month.
* Socials, team days, end of season events.
* Festival tickets.
* Weekend overtime.
Magic Number is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age.
#J-18808-Ljbffr