Job summary The post holder will manage the office administration of the Consultant and other medical staff within the team, providing an efficient and effective secretarial service to support medical staff in maintaining a safe, efficient and effective clinical service. The post holder will be expected to organise their own time and manage and prioritise their own workload, ensuring urgent matters are dealt with efficiently and that record keeping is accurate and complete. The post holder will be expected to utilise good communication skills to liaise effectively with colleagues and external agencies as required. The post requires excellent organisational skills including medical audio-typing. The post holder will utilise a range of technical skills including word-processing, email and computerised diary systems, and employ a range of electronic systems relating to clinical records. The confidential nature of all work must be understood and safeguarded. The post holder will be expected to cover for absent colleagues as necessary for short periods of time such as annual leave and short-term sickness. Interview Date: To be arranged For further information please contact Laura Sellers, Medical Secretary Lead on 07790388002 or by email laura.sellerslscft.nhs.uk Main duties of the job The post holder will manage the office administration of the Consultant and other medical staff within the team, providing an efficient and effective secretarial service to support medical staff in maintaining a safe, efficient and effective clinical service. The post holder will be expected to organise their own time and manage and prioritise their own workload, ensuring urgent matters are dealt with efficiently and that record keeping is accurate and complete. The post holder will be expected to utilise good communication skills to liaise effectively with colleagues and external agencies as required. The post requires excellent organisational skills including medical audio-typing and live typing if requested by the Consultant eg Best Interest Meetings, Professionals Meetings and MDT meetings. The post holder will utilise a range of technical skills including word-processing, email and computerised diary systems, and employ a range of electronic systems relating to clinical records. The confidential nature of all work must be understood and safeguarded. The post holder will be expected to cover for absent colleagues as necessary for short periods of time such as annual leave and short-term sickness. About us Lancashire & South Cumbria NHS Foundation Trust provides a range of services including secondary mental health care across this area. Specialist provision comprises inpatient child and adolescent mental health services, perinatal mental health and forensic services including low and medium secure care. The Trust also provides a range of physical health and well-being services in the community alongside a range of partners in the Lancashire, Cumbria and Sefton area. Lancashire & South Cumbria Foundation Trust encourages flexible working, we believe that a positive work/life balance benefits NHS employees through improved health and wellbeing. We would consider working patterns such as; term time, part time, compressed hours, flexi-time and career breaks. We encourage applicants to state clearly on their application forms this request and discuss these options at interview. For more information please visit our website via Lancashire & South Cumbria NHS FT. Date posted 12 March 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum (subject to confirmation) Contract Permanent Working pattern Full-time Reference number 351-FYL592-MS Job locations The Gateway, South Stand Blackpool Football Stadium, Seasiders Way Blackpool FY1 6JX Job description Job responsibilities For more details on this vacancy please review the attached job description and person specification. Job description Job responsibilities For more details on this vacancy please review the attached job description and person specification. Person Specification Knowledge Essential Understanding of GDPR Specialist knowledge of a range of secretarial procedures Desirable Medical terminology Knowledge of NHS systems Qualifications Essential Mathematics and English at GCSE Grade 4 or above, or equivalent. NVQ Level 4 in Business and Admin or equivalent experience. OCR level III or equivalent word processing experience Experience Essential Work in an office environment Working as part of a team Secretary experience Desirable Ability to communicate with a wide range of professionals. Skills Essential Ability to communicate effectively with colleagues within the multi-disciplinary team, other medical secretaries and service users. Ability to use Microsoft applications and other IT systems as required Ability to work on own initiative without direct supervision and manage and prioritise workload. Person Specification Knowledge Essential Understanding of GDPR Specialist knowledge of a range of secretarial procedures Desirable Medical terminology Knowledge of NHS systems Qualifications Essential Mathematics and English at GCSE Grade 4 or above, or equivalent. NVQ Level 4 in Business and Admin or equivalent experience. OCR level III or equivalent word processing experience Experience Essential Work in an office environment Working as part of a team Secretary experience Desirable Ability to communicate with a wide range of professionals. Skills Essential Ability to communicate effectively with colleagues within the multi-disciplinary team, other medical secretaries and service users. Ability to use Microsoft applications and other IT systems as required Ability to work on own initiative without direct supervision and manage and prioritise workload. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Lancashire & South Cumbria NHS Foundation Trust Address The Gateway, South Stand Blackpool Football Stadium, Seasiders Way Blackpool FY1 6JX Employer's website https://www.lscft.nhs.uk/ (Opens in a new tab)