Job Title: Team Assistant
Contract Length: 6 months
Job Description / Overall Purpose of the Role
The Team Assistant will provide administrative support to the Head of department, Senior Managers, and Management Assistant, ensuring the management team operates efficiently, safely, and cost-effectively.
Main Responsibilities of the Team Assistant:
* Coordinate training requirements for personnel with internal and external training providers.
* Maintain accurate timekeeping records for engineering and commercial teams.
* Manage and oversee workwear and PPE orders in collaboration with the Health, Safety & Environment Advisor.
* Process purchase orders, requisitions, and vendor approval forms.
* Handle diary management and room bookings for internal and external users.
* Maintain office supply stocks and reorder items in a timely manner.
* Process invoices accurately and promptly.
* Manage incoming mail, correspondence, and phone calls.
* Process visitor forms for all personnel and visitors to RAF Shawbury.
* Monitor and manage access for employees and visitors within the facility.
* Liaise with other departments across all levels within the company.
* Provide any additional administrative support for the MFTS team as required.
Knowledge and Skills Required for the Team Assistant Role:
Essential:
* Proficiency in IT for word processing, data management, email, and digital file storage.
* Stro...