Job summary An exciting opportunity has arisen at Velindre Cancer Centre for a part time radiology secretary to join our friendly team in Radiology Department. The Centre provides world renowned cancer services to the population of South East Wales. We are looking for an experienced individual, to provide a full administrative and comprehensive secretarial service to the radiology consultants and wider radiology team, which includes but is not limited to, diary management, meeting organisation, transcription of clinical documentation and support the efficient day to day running of the department. Main duties of the job The successful candidate will work closely with our Radiographers, Radiologists and other clerical staff in the provision of general clerical, administrative and secretarial duties. Knowledge of a full range of administrative policies and procedures, advance use of various IT packages and non-routine problem solving associated with patient appointments and associated treatment schedule is essential. The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply. About us Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and ouraward-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services. Formed in 1999, the Trust has a dedicated workforce that continuously strives to provide the key principles of prudent healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver. We strive to maintain our core values in everything we do by being; accountable, bold, caring and dynamic, and ensuring the best possible care for our patients and donors. If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you. Visit our website to find out more https://velindre.nhs.wales/ Date posted 06 November 2024 Pay scheme Agenda for change Band Band 4 Salary £26,928 to £29,551 a year per annum pro rata Contract Permanent Working pattern Part-time Reference number 120-AC224-1124 Job locations Velindre Cancer Centre Velindre Road, Whitchurch Cardiff CF14 2TL Job description Job responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. Collate MDT lists for consultants. Assign MRI requests for reporting ensuring reports are available for patients clinic appointment. Liaise with senior staff on allocation of MRI/CT to consultant worklists. Check all requests have been allocated and are on consultant worklists. Ensure radiology reports are available to view for required clinic dates. Annotate and check consultants reports. Annotate RT Planning scan visits onto Radiology Informatics System (RadIS) Annotate Nuclear Medicine non-imaging studies onto RadIS Ensure Teams/Bed Manager informed of significant findings and log details in patients records. Collate DVT/PE data and forward to Pharmacy (monthly) Manage Oracle ordering for the radiology department and receipt goods for payment. Job description Job responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. Collate MDT lists for consultants. Assign MRI requests for reporting ensuring reports are available for patients clinic appointment. Liaise with senior staff on allocation of MRI/CT to consultant worklists. Check all requests have been allocated and are on consultant worklists. Ensure radiology reports are available to view for required clinic dates. Annotate and check consultants reports. Annotate RT Planning scan visits onto Radiology Informatics System (RadIS) Annotate Nuclear Medicine non-imaging studies onto RadIS Ensure Teams/Bed Manager informed of significant findings and log details in patients records. Collate DVT/PE data and forward to Pharmacy (monthly) Manage Oracle ordering for the radiology department and receipt goods for payment. Person Specification Knowledge Essential NVQ Level 4 in Business Administration or equivalent work experience within a similar role Knowledge of medical terminology Knowledge of hospital computer systems (eg WCP/Oracle) Desirable Excel qualifications or equivalent evidence of continuous development Knowledge of RadIS/PACS systems Experience Essential Experience of working within a NHS environment Knowledge of Data protection / confidentiality Previous medical secretarial/Business support experience Desirable Patient management systems Experience of working in Radiology department Excellent computer software knowledge - Excel/Word/Sharepoint Skills Essential Minute taking skills. Advanced Keyboard skills to produce reports and correspondence. Planning and organisational skills Desirable Welsh Speaker (minimum Level 1) Person Specification Knowledge Essential NVQ Level 4 in Business Administration or equivalent work experience within a similar role Knowledge of medical terminology Knowledge of hospital computer systems (eg WCP/Oracle) Desirable Excel qualifications or equivalent evidence of continuous development Knowledge of RadIS/PACS systems Experience Essential Experience of working within a NHS environment Knowledge of Data protection / confidentiality Previous medical secretarial/Business support experience Desirable Patient management systems Experience of working in Radiology department Excellent computer software knowledge - Excel/Word/Sharepoint Skills Essential Minute taking skills. Advanced Keyboard skills to produce reports and correspondence. Planning and organisational skills Desirable Welsh Speaker (minimum Level 1) Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Velindre Cancer Centre Address Velindre Cancer Centre Velindre Road, Whitchurch Cardiff CF14 2TL Employer's website https://velindre.nhs.wales/velindrecc/ (Opens in a new tab)