B3 Higher Clerical Officer, Shantallow, Derry / Londonderry
Closing Date, 5pm, 13/12/24 & Closing date 5pm, 16/12/24
£11.67 per hour, plus holiday pay & paid weekly the week after your working week
37 1/2 hours, 9am-5pm, Mon-Fri
Ongoing Temporary Contract
Qualifications / Experience Required ( as per Personnel Specification )
1. 5 GCSEs at Grades A-C including English Language or equivalent / higher qualification AND 1 years’ experience in a clerical/ administrative role
OR
NVQ Level II Business & Administration or equivalent AND 1 year experience in a clerical/administrative role
OR
3 years administrative / clerical experience
In addition to ONE of the above, 6 months experience in the use of Microsoft Office including Outlook, Powerpoint, Excel & Word is also essential
ESSENTIAL SKILLS
Maintenance of diary, electronic & manual
Arranging meetings & taking minutes
Filing Systems
Computer systems
KEY DUTIES / RESPONSIBILITIES
Maintain diaries; arrange diary dates, venues, travel arrangement and hospitality.
Minute taking.
Organise the office and carry out routine secretarial duties which include the development and maintenance of an efficient filing system, brought forward system, mail distribution, photo copying, binding and ensure relevant files are available for meetings.
Open and record incoming mail and direct correspondence for the Team or otherwise deal with routine items. This will include the writing and drafting of routine letters for signature.
Dealing with telephone calls and enquiries and taking relevant action as appropriate.
Type letters, memorandums and minutes. A high level of word processing skills will be required and the post holder will also be required to develop skills on Microsoft Office software and other computer packages as and when required.
Assist in the production of Power Point presentations required by department.
Management of stationary stock levels throughout the department using stock catalogue and non-stock requisitions so levels of stock are adequately maintained.
Operate a Petty Cash system as required and in line with Trust policy.
Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.
If you wish to apply or would like more information, please email your CV in Microsoft word format to
Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.