Job Title: Purchasing Assistant Department: Commercial Reporting To : Abigail Illingworth Location: Remote Working Hours: 37.5 Travel Required: Occasional travel to the office DBS Check Required: Yes Version control/date: 1.0 Job Purpose The Purchasing Assistant is responsible for assisting the Purchasing Manager in carrying out all duties associated with the Purchasing and Sales Support Function. The primary job responsibilities include: · Processing 3rd party and managed service purchase requirements · Provide a high level of support in all aspects to the Internal technical and sales teams · Maintaining key supplier relationships Key Accountabilities · Liaising with suppliers and the sales team to assist with proposals and procurement of multi-vendor IT requirements · Maintaining and delivering accurate order status information to the sales team and end users until fulfilment · Invoicing orders and pricing reconciliation, also ensuring accurate documentation and records are kept for audit purposes · Handling any supplier, customer or Internal team queries · Filing and archiving procurement documentation · Using various on line supplier portals and tools to offer discounted pricing and financing options to end users including preparing finance lease quotations · Establishing and maintaining Internal hardware and software contracts and subsequent renewals · Working closely with Internal teams to maintain the contract renewal and asset database · Liaising with suppliers and Internal teams to assist with contract renewal pricing · Maintaining and delivering accurate information to Internal teams · Monitor and complete contract close, extension or renewal as appropriate · Consolidation of contracts and vendor renewals to achieve economies of scale and ease of administration Skills and Experience: Essential · Able to work accurately in a fast paced environment · Articulate · Commercial mindset · Interested in developing a career in Purchasing and Procurement · Flexible and able to prioritise. · Self starter · High degree of drive and commitment Desirable · Knowledge of sales procedures · Knowledge of multi-vendor contract management · Knowledge or experience in an MSP/IT environment Person Specification: · Promote and live the CSI values; Think Client, Deliver Exceptionally and Excel Together · Excellent communication skills, both written and verbal · Professional appearance, well-mannered and a constructive attitude in all work-related matters · Ability to handle multiple tasks and prioritise work to maintain required productivity levels · Willingness to research and self-study to keep skills relevant · Self-motivated, flexible in approach, enthusiastic team player · Strong rapport and relationship building skills with internal/external customers · Strong sense of responsibility and accountability, results driven · Methodical in approach with sound analytical and problem-solving skills, and keen attention to detail · Enjoys a challenge