Job summary An exciting opportunity has arisen for an enthusiastic, motivated individual to join our friendly Outpatients team as our Outpatients Administrator (Part time 24hrs, Monday-Friday) This is a challenging role working with various different specialities and departments within Outpatients. The successful candidate will contribute to the provision of a comprehensive, efficient and effective administrative service. The post holder will be required to work independently using initiative, and applying a high degree of confidentiality to all their work. To undertake non-routine duties within direct supervision, working within broad procedural guidelines. Applicants should be able to demonstrate excellent IT skills and a good working knowledge of Microsoft office applications. Main duties of the job Working within a team the role is responsible for co-ordinating the operational functionality of the Outpatients Department, ensuring that space is utilised where possible, taking into account service needs in line with the Trusts performance against the National Targets. Working closely with the Outpatients Sisters to support the management of the workforce including electronic rostering, arranging training and booking appraisals. Coordinating the purchasing and stocking of general consumables ensuring that the requested equipment is available for specialist services. About us At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programmefor staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves. As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do. We look forward to receiving your application and the start of your journey with UHSussex Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/ Date posted 31 January 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year Per annum pro rata Contract Permanent Working pattern Part-time, Flexible working Reference number 279-6914383-JAN25 Job locations St Richard's Hospital Spitalfield Lane Chichester PO19 6SE Job description Job responsibilities Working within a team the role is responsible for co-ordinating the operational functionality of the Outpatients Department, ensuring that space is utilised where possible, taking into account service needs in line with the Trusts performance against the National Targets. Working closely with the Outpatients Sisters to support the management of the workforce including electronic rostering, arranging training and booking appraisals. Coordinating the purchasing and stocking of general consumables ensuring that the requested equipment is available for specialist services. Job description Job responsibilities Working within a team the role is responsible for co-ordinating the operational functionality of the Outpatients Department, ensuring that space is utilised where possible, taking into account service needs in line with the Trusts performance against the National Targets. Working closely with the Outpatients Sisters to support the management of the workforce including electronic rostering, arranging training and booking appraisals. Coordinating the purchasing and stocking of general consumables ensuring that the requested equipment is available for specialist services. Person Specification Qualifications Essential 3 GCSE grade 4 or above (A-C grades) including English & Maths Experience with Microsoft Office, Excel, Outlook NVQ Level 2 In Business equivalent experience Desirable Experience working with the various Trust electronic systems Skills Essential Able to use own initiative and work unaided in a busy/demanding environment Experience Desirable Experience/knowledge of Outpatients processes and clinic changes Equality, Diversity & Inclusion Essential Evidence of having championed diversity in previous roles (as appropriate to role). Evidence of having undertaken own development to improve understanding of equalities issues Person Specification Qualifications Essential 3 GCSE grade 4 or above (A-C grades) including English & Maths Experience with Microsoft Office, Excel, Outlook NVQ Level 2 In Business equivalent experience Desirable Experience working with the various Trust electronic systems Skills Essential Able to use own initiative and work unaided in a busy/demanding environment Experience Desirable Experience/knowledge of Outpatients processes and clinic changes Equality, Diversity & Inclusion Essential Evidence of having championed diversity in previous roles (as appropriate to role). Evidence of having undertaken own development to improve understanding of equalities issues Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name University Hospitals Sussex NHS Foundation Trust (279) Address St Richard's Hospital Spitalfield Lane Chichester PO19 6SE Employer's website https://www.uhsussex.nhs.uk/ (Opens in a new tab)