Admin Assistant Vacancy (Ref: R&P-ADMIN0125) Location: Swindon, Wiltshire Type: Full Time Category: Commercial, Industrial, Government, Health Care, Local Authority, Education Rate of Pay: £Competitive Hourly Rate of Pay The Company: Roberts & Prowse, based in Elgin Industrial Estate, Swindon, Wiltshire, is a Mechanical and Electrical Services Contractor operating throughout the Home Counties, South West & South East of the UK. Due to sustained success and business growth, we are looking to recruit an Admin Assistant to support our busy team. The Role: We are seeking a highly organised and detail-oriented Admin Assistant to provide essential support to our office operations. The ideal candidate will be proactive, able to manage multiple tasks efficiently and possess strong communication skills. You will work predominantly at our Swindon Head Office, with occasional travel to our Bucks Office & Wales Office if required with travel expenses reimbursed. This position is based upon a 6-month probation period. Duties and Responsibilities: General Administration: Provide day-to-day administrative support, including mail, document management, filing, data entry and correspondence handling. Reception Duties: Answer and direct phone calls, greet visitors and manage meeting room bookings. Diary & Schedule Management: Assist in managing calendars, arranging meetings and coordinating appointments. Procurement Support: Assist with ordering office supplies, equipment and processing invoices. Compliance & Security Clearance Support: Assist in ensuring that all administrative records align with MOD clearance requirements, supporting SC & DV application processes for our skilled engineering workforce also CSCS card administration. Fleet support: Assist with booking in vehicles for service etc HR Support: Assist with maintaining personnel records ? Database Management: Maintain accurate and up-to-date records on company systems. Communication Liaison: Effectively liaise with different departments, clients and suppliers to ensure smooth business operations. Confidentiality & Security: Maintain strict confidentiality regarding company and client data. Our Offer: ompetitive Salary (Negotiable) Company Pension Scheme 28 days a year holiday (inclusive of eight recognised Bank Holidays) Company Mobile Private Healthcare (After probation period) Death in Service Benefit (After probation period) Travel expenses reimbursed Industry training and development provided The Person: To excel in this role, you must demonstrate a high level of professionalism, exceptional organisational skills and the ability to work effectively in a fast-paced environment. The ideal candidate will have: Proven experience in an administrative role within a fast-paced business environment. Strong attention to detail and accuracy in record-keeping and document preparation. Excellent communication and interpersonal skills to interact with colleagues and external stakeholders professionally. Ability to multitask and manage workload effectively under tight deadlines. Competency in IT systems, including Microsoft Office Suite (Word, Excel, Outlook) and database management. A proactive and problem-solving mindset, demonstrating initiative and adaptability. Ability to maintain discretion and confidentiality at all times. No previous offences, with a DBS check an advantage, to support MOD clearance for handling SC & DV application processes for our skilled engineer workforce. A full UK driving licence is essential, as occasional travel between our offices may be required. Primarily based at our Head Office in Swindon. How to Apply: Ready to join our team and contribute to our growing success? Please submit your CV below. We’re excited to learn more about you and your skills If your application is shortlisted, a member of our recruitment team will be in touch to discuss the next steps. Thank you for considering Roberts & Prowse as your next career move