An exciting opportunity has arisen to join the University Hospitals of Leicester NHS Trust as an Undergraduate Medical Education Administrator.
The successful candidate will work to provide administrative support to the Undergraduate Medical Education Team to ensure that our medical students based at UHL are fully supported and provided with the best experience possible.
The successful candidate will be highly motivated, be able to demonstrate a pleasant and professional manner when dealing with medical students and staff alike, highly organised, be quick to learn and able to work under pressure and independently with minimal supervision. A keen interest in technology is advantageous.
If you have an interest in providing excellent, high quality administration, you always want to go the extra mile and meet the requirements in the person specification, we'd love to hear from you.
Your supporting statement is an important part of the application where personalisation is essential to convey individual skills, knowledge, and experiences effectively. Over reliance on AI-generated content is discouraged as the content may lack specificity and fail to address key criteria outlined in the job description and person specification.
Should we receive high volumes of applications, this post may close earlier than the proposed advert closing date. Please submit your application in advance to avoid any disappointment.
This role (26.25 hours) will ideally be worked over 5 days (Monday-Friday) – 4 days is the minimum.
You will be required to work across the three main hospital sites on a rota.
This Trust wide post will provide general assistance to the Undergraduate Coordinators and Undergraduate Manager.
The post holder will ensure the efficient use of facilities and resources and will aid the provision of undergraduate education, including room bookings, audio visual aids, catering and assisting with regular student induction and examinations. The post holder will also assist in the end of year medical student examinations which take place at Leicester Medical School.
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
• high-quality care for all,
• being a great place to work,
• partnerships for impact, and
• research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
• we are compassionate,
• we are proud,
• we are inclusive, and
• we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
SCOPE
There is no staff management or budgetary responsibility attached to this post.
KEY WORKING RELATIONSHIPS
The main working relationships that the post holder will be required to develop include:
• Department of Clinical Education senior team
• Undergraduate Medical Education Team, and the wider Medical Education Team
• Library Staff
• Trust Board and its Directors.
• Medical students
• UHL Consultants, Resident Doctors and other facilitators
• Undergraduate Block Leads
• Health Education England (HEE) across the East Midlands
• General Medical Council (GMC)
• Estates Personnel, such as Portering Service, Domestic Service and Catering Service
1.
To undertake general administrative duties as required by the Undergraduate Coordinators and Junior Undergraduate Coordinator, as well as the Undergraduate Medical Education Manager.
· To receive, maintain and update Centre room bookings on the electronic booking system
· To confirm all bookings as necessary in accordance with the Clinical Education Centre access policy.
· To ensure that rooms are prepared and maintained for Undergraduate Medical Education Teaching. This may include basic cleaning, rearranging and general tidying up.
· To provide administrative support to the Junior Undergraduate Coordinators, Undergraduate Coordinators, and Undergraduate Block Leads within UHL.
· To assist the Undergraduate Medical Education Manager in the daily operation of the Undergraduate Teaching rooms.
· Responsible for providing access to Education rooms, ensuring all equipment is available and in good working order as per the CEC Standards.
· Provide support with AV equipment as required.
· Assist with supporting education in a virtual environment.
· General reception duties as required.
· Ensure signage around the Undergraduate Education Centres are up-to-date.
· To assist the Undergraduate Coordinators with the organisation of Medical Student attendance at planned teaching sessions cross site.
· To record and monitor Medical Student attendance at induction and planned teaching sessions and maintain a record of such.
· Assist in invigilating in formative and summative examinations.
· To assist in the non-medical care of patient volunteers at examinations.
· To oversee the Doctors Mess subscriptions for medical students and resident doctors.
· To assist in the organisation of visits and meetings as required.
2. Working Relationships
• Ensure good working relationship with Estates Personnel, such as Portering Service, Domestic Service and Catering Service to ensure smooth running of the Centre.
• Ensure good working relationship with Hospital Consultant staff and all junior medical staff to aid smooth running and organisation of postgraduate meetings.
This list is not exhaustive and you may be asked to undertake additional duties.
This advert closes on Monday 3 Feb 2025