Job summary An opportunity has arisen for a dynamic and enthusiastic person to join the department in the role of Pharmacy Stores Manager (as maternity cover). Leading a team, you will be responsible for ensuring medicines are procured, stored and distributed efficiently and effectively. You will need to demonstrate excellent organisation and communication skills, be self-motivated and able to manage and supervise a team of staff to ensure continued excellent service provision. Applicants will need to have experience of stock management and IT systems. This is a fixed term post for 1 year, but experience you will gain will be invaluable for future roles. Main duties of the job To ensure the day-to-day procurement and supply is robust to ensure medicines are available in clinical areas To liaise with wholesalers and manufacturers to ensure out of stock medicines are mitigated effectively Ensure compliance with regional medicines contracts to ensure the trust get best value for money when purchasing medicines About us The pharmacy department at Chesterfield Royal Hospital is modern, pro-active, forward-thinking and well respected both locally and nationally. We are very committed to the development of pharmacist prescribing and have one of the highest numbers of active pharmacist prescribers in the country. We have won individual and team awards for innovation and clinical excellence in the Trust's staff recognition awards and have won awards at the Pharmacy Congress for our service developments. We have also been shortlisted for Health Service Journal awards. Chesterfield Royalis North Derbyshire's only acute district general hospital, with 24-hour Emergency Department services. We're responsible for providing care and treatment to more than 400,000 people who live in our communities. We are modern, well-resourced and in commuting distance of Sheffield, Derby, Nottingham and close to the Peak District. The Care Quality Commission hasrated the Trust as 'Good'. Our vision is to be an outstanding provider of sustainable healthcare services, delivering the best possible care to our patients and being a great place to work for our people. Date posted 28 October 2024 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year pa pro rata Contract Secondment Working pattern Full-time, Part-time Reference number 166-ICD-6721389 Job locations Chesterfield Royal Hospital Calow Chesterfield S44 5BL Job description Job responsibilities To support the Principal Technician in ensuring compliance with CMU Medicines contracts and to establish arrangements for monitoring and reporting of resultant savings To liaise with the Clinical Pharmacy Team to identify areas for generation of savings from changes in medicines usage and to agree on appropriate actions To communicate with wholesalers, distributors and manufacturers on matters relating to medicines procurement and distribution To oversee the management of medicines stock held in the pharmacy store, ensuring that stock takes are carried out in accordance with the agreed schedule and that discrepancies are investigated and accounted for accordingly. To coordinate the operation and development of procurement and distribution innovation such as ward order assembly, hand held date capture etc To coordinate the generation and analysis of procurement related performance indicators To optimise the use of electronic trading (ordering and invoicing) and to ensure the pharmacy stores stock holding is managed in accordance with agreed performance indicators e.g. stock turn. To manage the Pharmacy Procurement and Stores staff ensuring that their development needs are met To coordinate the management of Controlled Stationery, including liaison with hospital printers, and control of associated stocks. To oversee the purchasing of unlicensed and imported medicines, ensuring wherever possible compliance with Regional Contracts To deputise for the Principal Technician at relevant meetings such as the East Midlands pharmacy purchasing consortium, Regional Homecare meetings etc Job description Job responsibilities To support the Principal Technician in ensuring compliance with CMU Medicines contracts and to establish arrangements for monitoring and reporting of resultant savings To liaise with the Clinical Pharmacy Team to identify areas for generation of savings from changes in medicines usage and to agree on appropriate actions To communicate with wholesalers, distributors and manufacturers on matters relating to medicines procurement and distribution To oversee the management of medicines stock held in the pharmacy store, ensuring that stock takes are carried out in accordance with the agreed schedule and that discrepancies are investigated and accounted for accordingly. To coordinate the operation and development of procurement and distribution innovation such as ward order assembly, hand held date capture etc To coordinate the generation and analysis of procurement related performance indicators To optimise the use of electronic trading (ordering and invoicing) and to ensure the pharmacy stores stock holding is managed in accordance with agreed performance indicators e.g. stock turn. To manage the Pharmacy Procurement and Stores staff ensuring that their development needs are met To coordinate the management of Controlled Stationery, including liaison with hospital printers, and control of associated stocks. To oversee the purchasing of unlicensed and imported medicines, ensuring wherever possible compliance with Regional Contracts To deputise for the Principal Technician at relevant meetings such as the East Midlands pharmacy purchasing consortium, Regional Homecare meetings etc Person Specification qualifications and training Essential 5 GCSEs including Maths and English and Grade C or above NVQ Level 2 in Pharmacy services or a procurement qualification such as Certificate level qualification of the CIPS or equivalent pharmacy or procurement experience Desirable Education to AS level or above Experience Essential Familiar with working in a busy supply chain function A good level of understanding of the ordering, processing and receipting process Working knowledge of PC applications Demonstrate experience in reducing stock and managing stock control Experience of staff management and supervision including performance management Desirable Experience in the hospital pharmacy environment Training in management / supervision or mentorship Skills Essential Knowledge and understanding of Microsoft Office Organisational skills, self motivated, Proactive, work on own initiative Ability to multitask and deal with non routine situation and enquiries Ability to obtain information from a wide range of sources ie internet, market research Excellent Customer care skills Must work to and set realistic objectives with defined timescales motivating and managing subordinates similarly Knowledge of change processes and able to drive change Desirable Knowledge of pharmacy information systems and medicines contracting Personal Attributes Essential Committed to service level improvements Excellent interpersonal skills Good Time Management Flexible attitude to work and change management Organised Good influencing skills CARE values Essential Demonstrates care values Person Specification qualifications and training Essential 5 GCSEs including Maths and English and Grade C or above NVQ Level 2 in Pharmacy services or a procurement qualification such as Certificate level qualification of the CIPS or equivalent pharmacy or procurement experience Desirable Education to AS level or above Experience Essential Familiar with working in a busy supply chain function A good level of understanding of the ordering, processing and receipting process Working knowledge of PC applications Demonstrate experience in reducing stock and managing stock control Experience of staff management and supervision including performance management Desirable Experience in the hospital pharmacy environment Training in management / supervision or mentorship Skills Essential Knowledge and understanding of Microsoft Office Organisational skills, self motivated, Proactive, work on own initiative Ability to multitask and deal with non routine situation and enquiries Ability to obtain information from a wide range of sources ie internet, market research Excellent Customer care skills Must work to and set realistic objectives with defined timescales motivating and managing subordinates similarly Knowledge of change processes and able to drive change Desirable Knowledge of pharmacy information systems and medicines contracting Personal Attributes Essential Committed to service level improvements Excellent interpersonal skills Good Time Management Flexible attitude to work and change management Organised Good influencing skills CARE values Essential Demonstrates care values Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Chesterfield Royal Hospital NHS Foundation Trust Address Chesterfield Royal Hospital Calow Chesterfield S44 5BL Employer's website https://www.chesterfieldroyal.nhs.uk/ (Opens in a new tab)