Job Title: Kitchen Extraction & Industrial Administrator
Location: Head Office, Preston
Reports to: Industrial Manager
Employment Type: Full-time
About the Role
Assured Cleaning Services are looking for a new Kitchen Ducting & Extraction Administrator to join our ever expanding team. The Administrator plays a key role within our Industrial Team, working alongside the Industrial Manager to ensure smooth day-to-day operations. This role is crucial in planning team schedules, coordinating with clients, managing Health & Safety documentation, and overseeing the administrative backbone of industrial projects.
You’ll be the go-to person for ensuring that all work is well-organised, compliant, and delivered to the highest standards — while also maintaining strong client relationships and keeping everything on schedule.
Days of work are Monday to Friday, 8:30am to 5pm
Key Responsibilities
* Plan and maintain the Industrial Team’s schedule, booking jobs based on planned maintenance and geographic efficiency.
* Liaise with clients such as McDonald’s and Costco to book jobs and maintain excellent working relationships.
* Prepare job sheets and Health & Safety documentation, ensuring RAMS, permits, and job sheets are ready prior to site arrival.
* Finalise and check job completion paperwork, ensuring all necessary signatures and approvals are in place.
* Compile and distribute post-clean reports and certificates as required.
* Invoice completed works weekly using Sage, and monitor payments to ensure timely release of certificates.
* Manage company vehicle maintenance, inspections, and repairs to ensure fleet safety and compliance.
* Support training initiatives, including inductions and refreshers, and maintain up-to-date records in collaboration with the Industrial Manager.
* Assist with recruitment of industrial operatives following agreed processes.
* Perform various admin duties including payroll submission, hotel bookings, photograph archiving, tracker updates, and logging Non Conformances
* Escalate operational issues to senior management promptly.
* Perform other ad hoc duties as required.
Attributes & Skills
* Highly organised with strong attention to detail
* Calm and composed under pressure
* Confident decision-maker focused on outcomes and customer satisfaction
* Excellent communication skills – both written and verbal
* Proficient with administrative software (e.g., Microsoft Office, Sage)
* Knowledge of Health & Safety compliance (RAMS, permits, vehicle checks) is a plus
What We Offer
* A supportive and collaborative work environment
* Opportunities for growth and professional development
* 30 Day’s holiday per annum
* Free onsite parking
* The chance to work with leading clients and contribute to a high-performing team
How to Apply
Please send your CV and a brief cover letter to natashapickthall@assuredcleaning.co.uk or call Natasha or Tom on 01772 728244
Job Types: Full-time, Permanent
Pay: £27,500.00 per year
Schedule:
* Monday to Friday