Job summary Actively provide a high quality, comprehensive and effective administrative support to the Commercial team. Act as first point of contact, providing an interface with ICB staff including commissioners and effective liaison with finance colleagues, alongside other external agencies/ stakeholders. Work with procurement colleagues regarding issues and queries between the ICB and potential providers of health care, ensuring providers are kept informed of any procurement process or changes to existing procurement processes. Aid in the development and implementation of procurement process management. Main duties of the job Administration and office management Act as the first point of contact for enquiries, supporting the team by answering queries Act as a knowledgeable resource for internal and external colleagues regarding commercial queries, and liaise with immediate team members to resolve matters Produce documentation through applying knowledge and skills in the use of Microsoft Office, maintaining high standards of document production Undertake typing of correspondence, internal forms, reports and other documents in accordance to the agreed corporate style Undertake production and completion of spreadsheets and contract templates for own use and wider utilisation by the team Prepare and distribute documents and meeting paperwork in a timely manner, mainly electronically Creation and management of documents and notices generated through e-Contract IT portal Service meetings through the production of agendas, taking minutes as and when required, coordinating the collation and distribution of papers, ensuring relevant paperwork is distributed in good time prior to the meeting Plan and manage own workload to weekly, monthly and annual timescales, to ensure prioritisation and continuity of service provision Undertake administrative duties including generic email box management, updating excel activity trackers, bulk mail-out distributions by email. About us NHS Cornwall and Isles of Scilly expects all employees to demonstrate our values and the NHS core values as part of their day to day working lives. Colleagues will be expected to display the behaviours that underpin these values at all times and as such act as an ambassador for NHS Cornwall and Isles of Scilly. We believe in being honest We want to be innovative, agile and brave We are passionate about making a difference to people's lives We believe in strong relationships and supporting champions We will listen to people to understand their needs NHS Core values: Respect and dignity Commitment to quality of care Compassion Improving lives Working together for patients Everyone counts Date posted 08 April 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year pa pro rata Contract Fixed term Duration 6 months Working pattern Full-time, Flexible working, Home or remote working, Compressed hours Reference number 471-7078699 Job locations County Hall, Treyew Road Truro TR1 3AY Job description Job responsibilities PLEASE NOTE : To view the full job description and person specification, please view the supporting information. To be an employee of the NHS you need to successfully complete the following: Identity checks Professional registration and qualification checks Employment history and reference checks Work health assessments Job description Job responsibilities PLEASE NOTE : To view the full job description and person specification, please view the supporting information. To be an employee of the NHS you need to successfully complete the following: Identity checks Professional registration and qualification checks Employment history and reference checks Work health assessments Person Specification Qualifications, training, knowledge, skills and experience Essential NVQ Level 4 or above or equivalent Experience of using Microsoft Office including Excel Experience of working in a busy team oriented collaborative environment Experience of creating documents and using electronic systems Effective communication and organisational skills Able to prioritise and manage own workload often unsupervised Desirable Experience in contracting, procurement or NHS office environment Understanding of confidentiality and data protection Ability to analyse and interpret data Person Specification Qualifications, training, knowledge, skills and experience Essential NVQ Level 4 or above or equivalent Experience of using Microsoft Office including Excel Experience of working in a busy team oriented collaborative environment Experience of creating documents and using electronic systems Effective communication and organisational skills Able to prioritise and manage own workload often unsupervised Desirable Experience in contracting, procurement or NHS office environment Understanding of confidentiality and data protection Ability to analyse and interpret data Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name NHS Cornwall and Isles of Scilly Integrated Care Board Address County Hall, Treyew Road Truro TR1 3AY Employer's website https://www.cios.icb.nhs.uk (Opens in a new tab)