Job summary
Would you like the opportunity to join a progressive and forward thinking Payroll and Pensions service?
We are looking for an experienced individual to join us as a Payroll & Benefits Administrator, who can bring a wealth of payroll experience to join our team of 21 exceptional payroll colleagues. We are based at Brittany House, Brest Road, Plymouth; in close proximity to the main Derriford Hospital site.
We provide a payroll and pensions service for University Hospitals Plymouth and South Western Ambulance Service, producing around 230,000 payslips per annum.
We are looking for a knowledgeable individual who has a great mind for numbers and excellent analytical skills
The ideal candidate will need to demonstrate in depth knowledge of the payroll service including ESR, NHS terms and conditions and statutory payments such as SSP, SMP, SAP, Student Loans and Attachment of Earning orders. The successful candidate will be accountable to the Payroll & Benefits Advisor.
***Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
Shortlisted candidates will be invited to participate in a selection process, which will comprise of a formal interview.
Main duties of the job
To ensure that Payroll & Benefits data is processed in accordance with defined service centre procedures.
To provide information for statutory reporting required of client organisations.
To provide day to day administration of car leasing schemes.
To provide day to day local administration of the NHS Pension scheme and alternative NEST Pension scheme.
To investigate and respond to enquiries and queries from employees of client organisations and to provide assistance and advice as required.
To ensure that work is completed in accordance with timetables for each payroll processing period.
About us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Job description
Job responsibilities
Responsible for the accuracy of payroll and expense calculations including compliance with Agenda for Change and local client organisation conditions of service, statutory regulations relating to income tax, national insurance, statutory maternity, adoption and paternity regulations, statutory sick pay regulations and court liability and CSA orders for deductions from pay. This knowledge will be complemented with an internal 2-year training programme.
Responsible for the input of all appointment, change, termination, pension and additional payment forms to ensure compliance with terms and conditions of service and client organisation policies.
Make complex calculations about payments including the rectification of under and over payments.
Investigate payroll, expense and time and attendance queries and analyse detailed payroll, expense and time and attendance data to identify errors requiring an expert knowledge of how payments are made and calculated to a net payment.
Ensure that all payroll and pension work undertaken complies with NHS Pension regulations.
Maintain pension data within the NHS HR/Payroll system and NHS Pension system
Update and provide information from employee pension records so that statutory returns can be completed in a timely and accurate manner.
Resolve queries on NHS pension matters received from scheme members, their relatives or client organisation manager.
Administer requests for retirements, pension forecasts, refund of contributions, transfer applications and preservation of benefits.
Analyse, interpret and input payroll & pension data to ensure accurate employee and employer pension deductions are made when payroll is processed.
Perform service desk duties to deal with client organisation manager and employee queries.
Person Specification
Knowledge and Experience
Essential
1. Previous demonstrable payroll experience and use of computerised payroll system
2. Use of Windows based applications
3. Proven working knowledge of general office procedures and practices
4. Good communication skills, written and verbal, with ability to demonstrate fluency, clarity and effectiveness at all levels
5. Attention to detail
6. Accuracy
7. Time management skills
8. Organisational skills
9. Good keyboard and numeracy skills to carry out complex financial calculations
Qualifications
Essential
10. NVQ Level 4 or equivalent demonstrable experience in a similar role