For full details please refer to the attached job description. To work closely with the Ward Managers and other relevant staff to identify, develop and implement administrative systems on the ward. These may include the following: Provide secretarial support to the Ward Manager, preparing and keeping his/her diary Record and respond to all enquiries and requests on behalf of the Ward Manager, and personally act upon when appropriate Prepare and type letters and reports as required Organize all relevant meetings Assist with extracting information from EPR for reports Support with reporting and coding of activity on EPR Meet & greet new members of staff, visitors and patients Send out meeting invites and keep a record of when meetings are due. Schedule Return to Work meetings and absence management meetings, supporting with required documentation Ensure all relevant paperwork is available for meetings Post sensitive documentation using recorded delivery Represent ward staff or managers at appropriate meetings, reporting back accordingly Manage the administrative process for the recruitment and orientation of new ward staff Assist with Leavers administration Keep accurate records of vacancies Make changes to e-rostering as required by the Ward Manager Ensure that all relevant paperwork is submitted to HR in a timely fashion Ensure that payroll documentation is submitted Uploading information on trust intranet Teams and internal shared drives as required Provide support with Ulysses incident management system and Ulysses risk register Help ward staff keep the noticeboards and leaflets up to date on the unit Ensure there is proper governance for all patient and ward documentation that complies with Trust policies and that it is adhered to Ensure there is a proper system for the collection and storage of audits and other monitoring and sensitive information, both electronically and paper copies Organize appointments and transport for staff when required Assist the ward staff and/or ward clerk in requesting and reporting maintenance work required on the ward, as appropriate Order equipment, stores as necessary Collate records of training and professional registration for the ward staff, ensuring the Ward Managers are aware of any lapses