Overview
The FMCSA DOT Coordinator Role is a remote position whose key responsibility is day-to-day oversight of company drivers via ELD management and other safety systems. Additionally, the Coordinator assists the EH&S CPNA Safety Manager and EH&S Safety Supervisor in providing overall transportation, safety support, and guidance to the company. This role oversees safety systems and activities to maintain oversight of regulatory compliance status; provides training to CMV operators; coordinates and conducts audits and inspections of the transportation safety management process; and monitors metrics reflecting performance. Lastly, this team member will be responsible for performing activities deemed necessary by Logistics leadership.
Responsibilities
* Record of Duty Status (RODS) and supporting document retention
* Auditing drivers’ RODS
* Ensuring drivers are operating within hours-of-service limits (monitored daily)
* Manage driver logs to ensure timely and accurate completion, as well as compliance with Federal DOT regulations to include hours of service violations.
* Assist drivers with log issues & ensure FMCSA compliance.
* Software support, interacting with vendor and driver in troubleshooting and training on ELD hours of service application.
* Monitor Driver daily Hours of Service (HOS) & follow-up with front line leaders / dispatch.
* Monitor unassigned drive time.
* Distribute eight days of logs to drivers as required.
* Provide sub unit Lease Provider ELD credentials to drivers.
* Set up Geotab driver profiles / login credentials.
* Archive Geotab driver profiles who are no longer active.
* Monitor driver logs confirming ELD form & manner requirements – BOL, load #, annotations etc.
* Monitor driver logs to confirm drivers are certifying their logs daily as required.
* Ensure reports are distributed to the correct contacts & site locations
* Daily interaction with drivers via phone, email, ELD
* Monitor High Idle and work with CPNA Logistics Maintenance Manager
* Monitor ELD safety telematics daily to include speeding, harsh brake, harsh cornering, seat belt, and high idle.
* Monitor ELD electronic Equipment pre/post trip.
* Monitor ELD daily vehicle inspection report.
* Work with Front Line leaders and CPNA Logistics Team/Facility EH&S and the driver’s supervisor on a corrective action plan.
* Manage driver and fleet scorecard to track overall safety and compliance performance.
* Monitor electronic Pre/post-trip process via ELD.
* Assist CPNA Maintenance team with Vehicle Maintenance records for all commercial motor vehicles (3rd party vendor can maintain vehicle maintenance files)
* Assist CPNA Maintenance team with Preventative maintenance schedule on all CMVs & trailers (quarterly)
Qualifications
* Two years of transportation safety management experience
* CMV driving experience (preferred but not required)
* Working knowledge of federal and state safety laws, particularly FMCSR and OSHA standards
* Understand and apply meaningful operations and safety performance metrics.
* Ability to plan and execute events and safety meetings.
* Organization and attention to detail
* Adaptability, multi-tasking ability, sense of urgency
* Confident decision-making skills, problem-solving skills, issue resolution skills
* Deep understanding of legal safety guidelines, specifically in the transportation sector
* Ability in producing reports.
* Good knowledge of data analysis and risk assessment
* Excellent organizational and motivational skills
* Outstanding attention to detail and observation ability
* Exceptional communication and interpersonal abilities
* Demonstrated results in establishing strategic goals and metrics for measuring success.
* Knowledgeable and competent in behavioral-based safety programs.
* Knowledge and experience with transportation systems and technology.
* Computer application skills to include Excel, Word, PowerPoint, Tableau.
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