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Office Services Assistant
Apply locations Edinburgh time type Full time posted on Posted 2 Days Ago job requisition id R241004007
Office Assistant
Salary: £24,100 per annum, plus company benefits
Location: Edinburgh, EH3 8EJ
Contract: Full Time, Permanent
Shifts: 37.5 hours per week, Monday – Friday, 9am until 5:30pm with 1 hour unpaid lunch break
Work model: Fully onsite
Williams Lea seeks an Office Assistant to join our team!
Williams Lea is the leading global provider of skilled, technology-enabled, business-critical support services, with long-term trusted relationships with blue-chip clients across investment banks, law firms and professional services firms. Williams Lea employees, nearly 7000 people worldwide, who provide efficient business services at client sites in often complex and highly regulated environments.
Purpose of role
The Office Services Assistant will play a pivotal role in ensuring the efficient and seamless operation of our mail room, reception, and records management services. This position requires a highly organised and versatile individual who can manage various tasks simultaneously, deliver exceptional customer service, and maintain accurate records.
Key responsibilities
* Receive, sort, and distribute incoming mail, packages, and deliveries
* Prepare outgoing mail and packages for shipment, ensuring proper documentation and postage
* Assist with mail and package tracking systems to ensure timely delivery to recipients
* Assist with the organisation, filing and retrieval of physical and electronic records
* Ensure compliance with company policies and regulatory requirements for record retention
* Maintain confidentiality and data security when handling sensitive information
* Provide administrative support as needed, including data entry, photocopying and document preparation
* Assist with office supply inventory and reorder supplies when necessary
Personal attributes
* Previous experience in an office environment is essential
* Excellent organisational and time management skills
* Strong communication and interpersonal abilities
* Proficiency in using office equipment and software
* Ability to handle confidential information with discretion
Rewards and Benefits
We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:
* 25 days holiday, plus bank holidays (pro-rata for part time roles)
* Salary sacrifice schemes, retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TVs, laptops and computers or household appliances.
* Life Assurance
* Private Medical Insurance
* Dental Insurance
* Health Assessments
* Cycle-to-work scheme
* Discounted gym memberships
* Referral Scheme
You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects!
Equality and Diversity
The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a “protected characteristic” in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.
If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at careersatWL@williamslea.com (we do not accept applications to this email address).
About Us
Longevity driven by innovation
In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.
Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.
We’re always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.
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