Job Description
At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
Boeing Global Enterprise Services is seeking a Reception Administrator offering a Front of House service to the Westminster office.
As a Reception Administrator, you will be working within a corporate environment as part of a team to oversee the general day-to-day reception operations to provide exceptional customer service. You will be the first point of contact for people visiting our busy UK headquarters which attracts many visitors of varying levels.
Position Responsibilities:
The responsibilities include the following:
* Open up the office
* Answer the main door to visitors and staff in a welcoming manner
* Conduct safety briefings upon visitor arrival
* Act as an initial point of reference in the Reception area as required
* Manage the switchboard and answer incoming calls
* Report and record any building issues, helping to resolve where feasible
* Conduct Visitor Pre-screening checks
* Manage local badging activations
* Collect and sort local mail, including franking outgoing post
* Manage and book local hot desks/hot offices/spare offices with calendar management
* Manage and book a suite of conference facilities
* Manage local catering orders and support hospitality requests for multiple functions
* Coordinate and support in the set-up of local meetings, including provision and removal of refreshments, supporting IT technicians and room re-organisation (where applicable and appropriate)
* Set up and shut down local coffee machines
* Ensure tidiness and cleanliness of kitchen areas
* Manage replenishment of any local stock items (e.g., kitchen sundries, water, etc.)
* Monitor usage of printer/stationery supplies and reorder as appropriate
* Capture and record data
* Manage and execute local delivery services
* Support local parking arrangements
* Support the site focal in other locally required duties when available and appropriate, including reporting any facility-related issues
In addition to the core FOH role, there is the possibility to support functional projects, local site administration, and functional admin.
Qualifications:
The successful candidate should:
* Have excellent communication skills to work within a corporate environment
* Be a team player to support the busy onsite BGES team and to support visitors and staff on site
* Be highly organised and motivated with the ability to multitask and prioritise as needed
* Be proficient in Microsoft Office and other related software packages
* A professional and friendly demeanour is essential
* Previous experience as a receptionist is essential, previous success in administration is preferred
Employer will not sponsor applicants for employment visa status.
Work Authorisation: This requisition is for a locally hired position in the UK. Candidates must have current legal authorisation to work immediately in the United Kingdom. Boeing will not attempt to obtain immigration and labour sponsorship for any applicants.
Benefits: Benefits and pay are determined at the local level and are not part of Boeing U.S. based payroll.
Relocation: This position does not offer relocation. Candidates must live in the immediate area or relocate at their own expense.
Important note about this position: Please be advised there may potentially be the need on an infrequent basis to provide reception support across our other UK offices depending on the need.
Export Control Requirements: Not an export control position
Equal Opportunity Employer:
We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.
We have teams in more than 65 countries, and each person plays a role in helping us become one of the world’s most innovative, diverse and inclusive companies. We are a Disability Confident Committed employer and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.
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