HR Administrator
We are currently recruiting for an experienced HR Administrator for our client based in Southend on Sea. The HR Administrator would provide full support to the HR Business Partner and provide recruitment and HR advisory service to managers and employees as and when required.
Job Functions:
1. Provide administrative support
2. Assist in answering telephone in an efficient manner
3. Type routine correspondence and reports including letters and emails for approval and signature
4. Attend and accurately minute any meetings
5. Proofread documents, making corrections where necessary
6. Maintain the personnel database
7. Manage training bookings for all employees
8. Act as a daily point of contact for employees, clients, and third parties for security vetting and passes, supporting the Service Delivery team with security and pass applications for High Security client sites with assistance from the Accounts Manager. This includes online DBS applications and referencing of all new employees.
9. Undertake projects and research, which might require contact with external agencies
10. Assist employees to achieve their potential by providing advice & guidance
11. Provide advice and guidance to managers in the absence of the HR Business Partner on complex staffing issues, including sickness absence, performance, disciplinary and grievance issues
12. Assist with the recruitment of new staff as required by managers
13. Analyse job recruitment and prepare job descriptions with the line manager for recruitment, job evaluation, and other purposes
14. Place job advertisements in association with recruitment agencies, sending out application form/packs to potential applicants
15. Arrange interviews and make necessary arrangements for pre-employment checks and tests
16. Assist in dealing with routine questions relating to terms & conditions of employment
17. Send out offer letters, contracts & correspondence following interviews
18. Take a lead on the onboarding process, assisting with the induction plan
19. Compile and analyse statistics in relation to absence, labour turnover, length of service, and all other equal opportunity information
20. Have an awareness of policies in line with changes in employment law and changes in Company procedures
21. Ensure all personnel records are compliant with GDPR including staff file audits
22. Support the delivery of performance management, pay and reward, employee benefits, new joiner orientation, and improve reporting processes
The job holder:
1. Possess excellent interpersonal skills, confidentiality, and discretion
2. Process driven and an excellent organiser
3. Good accuracy and proactive
4. Strong literacy skills and ability
5. Competently use Microsoft Office including Word, Excel, PowerPoint, and Outlook
6. Minimum of 2 years relevant human resources experience, with CIPD Level 3 or working towards CIPD Level 3 or equivalent
Job Type: Permanent
Salary: Paying £25,000 to £28,000 PA
Hours: Full time Hours - Monday to Friday
If you have all the skills required for this position, please call One to One Personnel on (phone number removed) or email your CV to (url removed) or (url removed).
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