ABS AGENCY LTD Lincoln, England, United Kingdom
Manage company correspondence, including emails, phone calls, and official documents.
Organize and maintain company records, contracts, and confidential files.
Prepare reports, presentations, and business documents for management and stakeholders.
Schedule and coordinate meetings, appointments, and business travel.
Assist in office management, ensuring smooth day-to-day operations.
Compliance & Legal Responsibilities
Ensure compliance with legal and regulatory requirements, including Companies House filings and employment laws.
Maintain corporate records, including board meeting minutes, contracts, and licensing documents.
Assist in drafting and reviewing contracts, agreements, and policies.
Coordinate with legal advisors on compliance and governance matters.
Human Resources & Recruitment Support
Assist in the recruitment process by handling administrative tasks, scheduling interviews, and maintaining candidate records.
Support HR in preparing employment contracts, onboarding documents, and compliance paperwork.
Maintain up-to-date records of staff credentials and certifications to ensure regulatory compliance.
Financial & Payroll Assistance
Work with the finance team to manage invoices, payroll, and financial record-keeping.
Assist in budget preparation, expense tracking, and financial reporting.
Ensure timely payments and invoicing for clients and contractors.
Communication & Stakeholder Engagement
Act as a liaison between the management team, clients, staff, and external partners.
Prepare and distribute internal communications, newsletters, and updates.
Support business development efforts by managing contracts and client communications.
Required Skills & Qualifications
Bachelor's degree in Business Administration, Law, Finance, or a related field (preferred but not required).
Proven experience in a similar role, preferably within a staffing agency or healthcare sector.
Strong knowledge of corporate governance, compliance, and regulatory frameworks.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and business management software.
Strong organizational skills and attention to detail.
Ability to work independently and handle confidential information with discretion.
Experience in HR administration or finance-related tasks is a plus.
What We Offer
Competitive salary and benefits package.
Opportunities for professional growth and career development.
A dynamic and supportive work environment.
Flexible working arrangements (remote/hybrid options).
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
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